Construction Administrator

About the role

We're looking for a Construction Administrator to join our dynamic team of Project Managers. In this role, you'll play a vital part in budget tracking, vendor coordination, invoice management, and project reporting.

What You Will Do

• Track and update project details using property management software and Excel
• Create and revise project budgets, issue purchase orders, and ensure proper project closeout documentation
• Communicate with vendors and subcontractors to ensure timely invoice submissions and project support
• Generate monthly, quarterly, and annual reports, manage accruals, and assist with compliance documentation
• Work closely with Project Managers to keep projects running smoothly, from initiation to completion

What You Will Need

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• Minimum of 1 year of experience in financial reporting, accounting, or construction project administration
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Experience with Yardi, ServiceNow, and SightPlan a plus

What The Job Requires

• Work is primarily conducted in an office setting
• Requires sitting at a desk or workstation for extended periods
• Involves the use of standard office equipment such as computers, phones, and printers
• Includes in-person work requirements consistent with the hybrid policy located at Essex's corporate offices in Irvine (hybrid policy subject to change at Essex's sole discretion)
• Requires the ability to sit or stand for extended periods
• Minimal physical effort in the day-to-day tasks
• Does not require any travel; work is primarily conducted at the office

What You Will Bring To The Table

• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding
• Ability to write routine reports and correspondence
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors
• Ability to understand and carry out general instructions in standard situations
• Ability to solve problems in standard situations
• Requires basic analytical skills
• Decisions made with a general understanding of procedures and company policies to achieve set results and deadlines
• Errors in judgment may have a short-term impact on co-workers and supervisors

Benefits

• Medical, dental, and vision insurance
• Paid parental leave
• 401k employer match
• Excellence rewards
• Wellness programs
• 12 paid holidays
• 15 PTO days
• Housing discount of 20% (for most positions)

Pay

The pay range for this position is $29.81 - $40.38 per hour. New hires generally start between $29.81 - $35.10 per hour. This role is also eligible to participate in Essex's discretionary Annual Bonus program that is commensurate with the level of the position.