Construction Administrator

About the Role

Perform site reviews and observation efforts on complex and diverse projects requiring construction experience in a given discipline or trade. Handle construction administrative duties including shop drawings, site visits, and submittals.

Responsibilities

• Build and maintain client relationships.
• Manage the RFI and Submittals process by following up with the design team to ensure timely completion and return.
• Record and document meetings, forward OAC notes to Project Managers and Practice Area Leaders, and upload notes to project folders.
• Review O&Ms and prepare comment sheets.
• Participate in project kick-off meetings or huddles.
• Attend onsite huddles to resolve coordination conflicts.
• Attend manufacturer equipment startups as needed.
• Respond to emails and phone calls promptly.
• Post and remove DBR job advertisement signs (with prior approval).
• Keep calendar updated with administrative tasks.
• Maintain and update workload spreadsheet quarterly or upon request.
• Continue professional development through in-house seminars and external continuing education opportunities.
• Perform additional assignments as requested or needed.

Requirements

• Bachelor’s Degree in Engineering or Architectural Engineering, or Technical/Associate Degree with 5 years of related work experience.
• Valid driver’s license for required travel.

Skills

• Advanced knowledge of system design and applicable design codes.
• Revit and AutoCAD drafting/design experience; ability to read construction drawings.
• Proficient in computer-based design, BIM drafting, engineering analysis, and equipment selection software.
• Proficient in Microsoft Office Suite (e.g., Outlook, Word) and office equipment (e.g., computer, copier).
• Excellent research, organizational, verbal, and written communication skills.
• Dependable, punctual, and detail-oriented.
• Strong analytical and problem-solving skills.
• Ability to maintain flexibility with workload and project schedules.
• Ability to work effectively in a team environment and meet deadlines.
• Ability to interact professionally with clients and coworkers in both field and office settings.

Work Environment

The physical demands described are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.

• Physical Requirements:
  • Ability to navigate minor obstacles at construction sites on foot.
  • Frequent communication with clients and team members; must exchange accurate information.
  • Constant use of hands/fingers to operate computers and office equipment (e.g., calculator, copier, printer).
  • Must remain stationary (standing or sitting) 50% of the time.
  • Occasional movement within the office to access machinery or project information; occasional reaching, climbing, balancing, stooping, kneeling, or crouching.
  • Close vision, distance vision, and ability to focus for tasks such as data analysis, computer work, and extensive reading.
  • Ability to lift up to 15 pounds at times.
• Working Conditions:
  • Primarily inside environmental conditions; protected from weather but not necessarily temperature changes.
  • Not substantially exposed to adverse environmental conditions (typical office environment).
  • Noise level usually low to moderate.