Construction Administrator

About the role

We are seeking an experienced Project Document Coordinator to join our dynamic team at Clayco. This role is crucial in ensuring that all project documents are accurately maintained and distributed throughout the PreBid, Design, Construction, and Closeout phases.

Responsibilities

• Maintain electronic project files and multiple platforms.
• Aid the estimating department in bidding efforts.
• Create and manage distribution lists in PMWeb.
• Manage and adjust workflows for standardized processes under the guidance of the project team.
• Enter new companies and update company information in PMWeb and other systems as necessary.
• Create and maintain project-specific reports as requested.
• Contact subcontractors, designers, and suppliers for submittals, executed contracts, change orders, closeouts, etc.
• Request, assemble, and submit closeout documents to the owner and archive them.
• Maintain company standards and procedures for the project and ensure compliance with the team.
• Assist in data searches of previous projects.

Requirements

• Experience in the construction industry is a plus.
• A two-year degree in business administration or related associates degree is preferred.
• Excellent computer skills, including document management systems, Word, Excel, and Outlook.
• Strong communication and listening skills with attention to detail.
• Able to be flexible with work hours.

Qualifications

• Knowledge of the construction process.
• Understanding of Clayco's procedural standards and ability to customize them as needed.
• Ability to troubleshoot issues with subs, bidders, etc., regarding document access.

Skills

• Project document coordination and recording.
• Document assembly, organization, and distribution.
• PMWeb management and workflow adjustment.
• Report creation and maintenance.
• Communication and interpersonal skills.

Benefits

• Discretionary annual bonus based on company and individual performance.
• Comprehensive benefits package including medical, dental, and vision plans, 401(k), generous paid time off, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs, and more!

Pay

The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Schedule

Flexible work schedule to accommodate the fast-paced nature of the construction industry.