Construction Administrative and Job Cost Coordinator

Job Summary

The Construction Administrative & Job Cost Coordinator supports project and office operations at GMI Construction, ensuring accurate financial information, efficient workflows, and exceptional customer service.

About the Role

Serves as a central point of coordination between operations, project management, vendors, customers, and accounting. Supports project and office operations through accurate processing of invoices, purchase orders, job cost transactions, and administrative activities. Builds positive relationships and communicates effectively across teams. Maintains accurate records, reconciliations, and reporting to support informed business decisions and operational performance. Adheres to company policies and promotes process improvement.

Responsibilities

• Support project and office operations through accurate processing of invoices, purchase orders, job cost transactions, and administrative activities.
• Build positive working relationships with project managers, field personnel, vendors, customers, and fellow employees through professional and responsive support.
• Communicate project, purchasing, accounting, and administrative information to ensure alignment across operations and finance teams.
• Maintain accurate records, job cost data, reconciliations, and reporting to support informed business decisions and operational performance.
• Adhere to company policies, internal controls, safety requirements, and accounting procedures while maintaining confidentiality and professionalism.
• Provide exceptional customer service by supporting office operations, answering phones, assisting visitors, and responding promptly to internal and external requests.
• Continuously develop knowledge of construction accounting, job costing, purchasing, and business systems while promoting process improvement and best practices.
• Demonstrate initiative and adaptability by managing multiple priorities and supporting changing operational needs in a fast-paced construction environment.
• Take ownership of assigned responsibilities while maintaining accurate records, organized documentation, and attention to detail.
• Provide cross-functional support, including administrative, accounting, project, and scale operation coverage as business needs require.

Requirements, Education And Experience

• Education: Associate's Degree in Accounting, Business Administration, Finance, or related field preferred; equivalent experience considered.
• Experience: Minimum of three (3) years of experience in bookkeeping, accounts payable, office administration, construction administration, or project accounting. Construction, manufacturing, aggregates, asphalt, or related industry experience preferred. Experience processing invoices, coding costs, managing purchase orders, and maintaining accurate financial records. Working knowledge of Viewpoint Vista or similar ERP/accounting software preferred. Intermediate proficiency in Microsoft Excel, Word, Outlook, and other business applications. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent interpersonal, written, and verbal communication skills. Ability to work independently while collaborating effectively with operations, project management, and accounting teams.
• Legal Right to Work: Legal right to work in the United States.

Other Duties

Position may require minimal travel by personal vehicle to offices throughout the region as well as state of New York, and New England based on the needs of the business.

Work Environment/Physical Demands

Job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

Values

Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.