Construction Administration Coordinator

Essential Responsibilities

• Assist Construction Administration Manager (CAM) in tracking and managing project information
• Manage submittal packages and RFIs
• Organize and maintain project samples
• Large document distribution
• Aid in creating Field Reports, Punch List reports, and other project documentation
• Oversee and manage company archiving of electronic/paper project documents and samples
• Subject matter expert for TonicDM and responsible for company-wide TonicDM training, technology, and PPE distribution
• Train new employees in TonicDM
• Afford administrative team backup duties including answering incoming phone calls, greeting visitors, providing backup support for general office management needs such as supplies, conference room organization/cleanup, etc.

Qualifications/Skills

• Proficiency in TonicDM preferred but not required
• Microsoft Office, Deltek Vantagepoint, and Smartsheet knowledge preferred
• Experience with Bluebeam and Software Interaction, Procore, AUTODESK Forma, and contractor-specific portals
• Maintain detailed and organized files
• Self-motivated and self-starter with a strong work ethic, personally driven to consistently meet project and performance goals and deadlines
• Effective, contributing team player with strong interpersonal skills
• Works well under pressure with multiple tasks and deadlines
• Responds in a timely manner to vendors, consultants, and staff with good written and verbal skills
• Ability to multi-task and meet deadlines while handling the “on-demand” nature of the role