Conservation Office Assistant

Summary:Provides administrative and clerical support for the daily operations of the Conservation Department, including managing phone calls, emails, appointments, meetings, website updates, online permitting, payments, invoices, mail, and general office duties. Supports the Conservation Commission by preparing agendas, meeting materials, reports, public notices, and hearing schedules; ensures agenda posting complies with Massachusetts Open Meeting Law; attends evening Commission meetings; and prepares meeting minutes as needed. Salary:$ 23.86 -$31.01 (35 Hours) Essential Functions:Provides administrative support relative to the daily operation of the Conservation Department, including but not limited to the following: answering, screening, & directing incoming phone calls and voicemails; responding to emails; schedules appointments and coordinates meetings; maintenance of the website; monitoring online permitting system; processing payments and invoices; sorts and distributes mail and deliveries; and carrying out other office duties as assigned.Supports the Conservation Commission through assisting in preparing meeting agendas, meeting materials/reports; posting meeting agendas in compliance with the Massachusetts Open Meeting Law; scheduling public hearings and providing appropriate notice. Attends public meetings of the Conservation Commission in the evening and prepares meeting minutes, as necessary.Maintains and organizes physical and hard copy and digital filing systems, scans documents, and performs data entry and routing tasks. Assists in the collection and accurate reporting of data related to departmental activities.Drafts interdepartmental and other correspondence, including but not limited to memoranda and notices; preparation of documents and permits and other departmental correspondence.Responds to inquiries from and assists residents, consultants, contractors, other Town employees, other agencies, and the general public in-person, over the phone and via email by providing information and assistance with application procedures and deadlines, wetlands laws & regulations, policies, land conservation issues, wetlands and stormwater management, including providing information, determining the nature of the service needed, making appropriate referrals, and conducting research as requested.Foster relationships with landowners, local and regional land trusts, other community organizations and boards and committees as well as works collaboratively with other Town departments.Properly handles confidential and sensitive information relating to enforcement activities.Assists with the preparation of the annual report and development of the annual budget as well as updating strategic documents, such as the Open Space and Recreation Plan, and supporting other Conservation-related projects.Performs similar or related work as required or as circumstances dictate. Qualifications:High school diploma or equivalent requiredAssociate degree in business management or a related field preferredThree years of responsible permitting and secretarial experience preferred, or an equivalent combination of education and experienceStrong organizational, communication, writing, and customer service skillsAbility to manage multiple priorities with professionalism, discretion, and attention to detailFamiliarity with municipal government and permitting processes preferredExperience with OpenGov permitting software is a plus Interested Candidates may submit employment application, cover letter and resumes to: jobs@dartmouthma.govEmployment applications can be found at: dartmouthma.gov/jobs