Conservation Administrator

Job Responsibilities

• Performs a variety of administrative tasks, as necessary, for LCS staff, including but not limited to, tracking project timelines, budgets, expenses, invoicing, reporting, and staff time. Carries out related clerical and staff or project support duties as needed.
• Maintains and manages electronic and paper filing systems, including project files and staff procedures, checklists and sample documents.
• Codifies and processes checks that WPC receives from tenants, gas companies and others. Uses Financial Edge/Intacct and Salesforce as needed.
• Reviews and revises information for WPC board and executive committee, including descriptions, resolutions and supporting materials, such as power points, maps and other background materials.
• Reviews land protection documents submitted from LCS staff to Vice President for consistency with board and executive committee resolutions and other communications with the board and executive committee.
• Works with Vice President to manage special projects, develop grant proposals and produce other program materials, coordinating the activities of other staff members to ensure timely delivery of products.
• Supports budgeting and planning for budgeting for future years. Supports the Vice President with preparation and review of spreadsheets and Financial Edge/Intacct software reports.
• Aids LCS staff with outreach, especially preparing mailings and setting up meetings.
• Responds first to inquiries from the public, WPC members and others about general land protection and stewardship issues, lands for sale on the WPC website, and lands they want to sell to WPC.
• Coordinates and prepares payments due for property taxes of properties owned by WPC.
• Attends LCS program meetings and functions, taking minutes when requested. Works with staff to prepare meeting agendas as needed.
• Aids LCS staff with scheduling meetings at WPC and use of the projector.
• Supports the Conservancy’s cost containment and fund-raising efforts and needs, as applicable.
• Aids staff with the coordination of WPC office leases.
• Coordinates volunteers and volunteer projects. Maintains volunteer information in Salesforce
• Works from the Pittsburgh office. With the permission of the Vice President, Land Conservation, some work can be performed from home or another remote location.
• Supports front desk receptionist as needed, which is typically about one hour per week.
• Represents LCS and WPC as requested at external meetings and on committees.
• Performs additional duties and responsibilities as assigned.

Qualifications

• Strong organizational, time management and communications skills.
• Experience working on complex projects, multiple tasks and assignments involving other staff.
• Proficient with or ability to learn various software programs including Microsoft Excel, SharePoint, Windows programs, Salesforce and Intacct financial system.
• Comfortable with reviewing and revising Excel spreadsheets and other financial documents.
• Ability and experience in reviewing and editing documents as well as producing clear written summaries of documents or reports.
• Coeoperative work ethic, good interpersonal and communications skills (verbal and written) and ability to work with a wide range of people.

Physical Demand / Work Environment

• Utilizing keyboarding and fine motor skills
• Sedentary work
• Speaking and hearing in-person, telephone, and other remote speech
• Seeing with near and far visual acuity

Location

WPC Main office – 800 Waterfront Drive, Pittsburgh, PA 15222

Position Duration

This is a full-time, contract-funded, salaried non-exempt position.

Hiring Range

The starting pay range for this position is $53,500-$60,500 annually. Please include salary expectations. In consideration of advanced qualifications and years of experience, the pay may be higher than this range, as candidate pay will be commensurate with experience.

Benefits

We offer a robust and competitive benefits package which includes paid time off, medical, dental, vision, life insurance/AD&D, short-term disability, long-term disability, 403(a) and 403(b) retirement plans including generous employer match, EAP, and more!

Application Process

Please send a cover letter, resume, salary expectations, and referral source to wpcjobs@paconserve.org and list “Conservation Administrator – LCS” in the subject line.

Application Deadline

Until filled