Conflicts and Records Specialist

About the Role

Advance your career in legal records and conflicts management with a role that offers variety, responsibility, and direct collaboration with attorneys and firm leadership. This is an excellent opportunity for an experienced records professional who enjoys working in a fast-paced, detail-oriented environment.

Location: Tacoma, WA (On-Site)

Why This Opportunity Stands Out

• Join a well-established professional services environment with long-term career stability.
• Play a critical role in protecting client information and supporting firm-wide compliance processes.
• Work closely with attorneys, paralegals, and administrative professionals across multiple departments.
• Gain exposure to legal operations, records management, and conflicts administration.
• Take ownership of key records and information governance functions.
• Enjoy a collaborative team environment where your expertise is valued.
• Build specialized experience in legal records systems and risk management processes.

Responsibilities

• Conduct conflict checks and prepare conflict reports for new and existing matters.
• Maintain client and matter information within financial management and records systems.
• Respond to attorney and staff inquiries regarding conflicts, file openings, and records requests.
• Coordinate retrieval, storage, transfer, and disposition of client and administrative files.
• Manage off-site records storage processes and vendor relationships.
• Prepare files and boxes for archiving and maintain accurate records inventories.

Requirements

• High school diploma or GED required.
• 3+ years of law firm records management experience.
• Experience with records systems, file administration, and conflicts management processes.
• Ability to accurately manage multiple priorities and maintain detailed records.
• Strong computer skills and proficiency with database or records management software.
• Ability to lift and move files and boxes weighing up to 35 lbs.

Pay

$52,000–$66,560, depending on experience.