Conference Travel Coordinator

About the Role

Renata Travel DMC is hiring a Conference Travel Coordinator to manage the traveler-movement side of incoming conference programs. This role is deliberately separate from event-floor operations: its scope is the path each attendee takes between arrival point, lodging, transfer service, conference venue, and departure.

Responsibilities

• Maintain arrival and departure manifests, hotel movement notes, transfer pickup information, traveler contact details, and itinerary changes for conference participants.
• Distinguish confirmed services from pending supplier replies so no traveler receives timing that has not yet been verified.
• Build and maintain attendee movement records using confirmed flight, rail, lodging, and transfer details.
• Group arrivals and departures logically when shared transport is used, while preserving traveler-specific exceptions.
• Reconcile late schedule changes against hotel check-in, transfer windows, and conference start or finish times.
• Flag missing transport or lodging confirmations before traveler-facing documents are updated.
• Prepare concise movement-status notes for the DMC team so supplier follow-up can continue without reconstructing each traveler file.

Success Standards

Success means travelers move through the conference program with coherent arrival, lodging, transfer, and departure information; open movement dependencies remain visible; and changes are reflected consistently across traveler-facing and internal records.

Requirements

• Strong itinerary and traveler-record discipline, especially where multiple arrivals or departures overlap.
• Comfort coordinating transport and lodging information without treating pending supplier responses as confirmed.
• Clear written communication for movement updates, exception notes, and traveler-facing timing changes.
• Ability to spot conflicts between transport timing, hotel timing, and conference attendance requirements.

Position Details

Full-time, associate-level role. 100% remote within the United States.

Pay

Base salary: $44,000–$68,000 per year.

About Remote Work

For this role, remote work is considered complete only when attendee movement records are current, pending transport or lodging details are unmistakably marked, and another authorized teammate can continue the traveler file without guesswork.