Conference Services - Assistant

What You Will Be Doing

• Answer and direct phone calls eloquently, manage office emails, and respond to inquiries in a timely manner.
• Schedule and manage appointments and planning meetings for Conference Managers.
• Prepare, proofread, and format reports, presentations, and other documents. Maintain filing systems and ensure proper documentation and records.
• Accurately prepare and distribute memos, emails, and other internal communications. Liaise with clients, vendors, and hotel operating departments.
• Order and manage office supplies, keeping track of inventory and ensuring the office is well-equipped.
• Input and maintain accurate data in systems, such as restaurant revenue, schedules, or financial records.
• Assist with planning and organizing office events, meetings, conferences, or team-building activities.
• Ensure the office space is tidy and functional, managing administrative tasks like photocopying, scanning, and filing.
• Willingness to work in a fast-paced, team-oriented environment.
• Uphold and abide by all Broadmoor policies, procedures, and safety guidelines.

What We Are Looking For

• A high school diploma or associate degree.
• Experience as an office assistant or in a related field.
• Proficient in Microsoft Word and Excel.
• Occasional heavy lifting (up to 30 lbs).
• An enthusiastic, friendly, and energetic team member who works well with others.
• Strong interpersonal communication skills.

Benefits

• Comprehensive benefits packages including Health & Dental, 401k, local discounts.
• Career development opportunities through training and development programs.