Conference Scheduler

Major Duties

• Sets up and reserves space for each conference and prepares the space with needed materials in advance of the conference.
• Ensures timely notification is sent to all conference participants and identified supports in advance of each conference.
• Aids Case Workers and Social Workers with reminder calls to conference participants and identified supports.
• Schedules transportation for families as needed.
• Submits accurate and timely documentation of all contacts and correspondences related to conference activity into Connections and PROMIS database systems.
• Greet and welcome visitors and participants to the program site.
• Provide administrative support for program needs such as running reports, preparing documents, etc.
• Notify staff of participants coming for appointments.
• Answer and direct calls while covering the front desk.
• Distribute petty cash and metro cards to staff and participants as directed.
• Ensure the reception area is a safe and welcoming space.
• Attend and participate in program staff meetings, as well as related agency and external training as appropriate.

Qualifications

• High School Diploma required. Bachelors degree preferred.
• Bilingual in English/Spanish required.
• Proficiency in Microsoft Office (Outlook, Excel, and Word) required.
• At least one-year experience as an Administrative Assistant.
• Familiarity with Connections and PROMIS databases a plus.
• Must have excellent verbal and written communication skills.
• Ability to pro-actively problem solve.
• Solid teamwork skills.
• Excellent organizational skills and attention to detail.
• Must have a commitment to work from a strength based, youth and family development, and trauma-informed perspective.

Pay

$40,000 - $45,000

Schedule

35 Hours/Week; Non-Exempt