Conference & Event Planner

About the role

Manage assigned events from initial client contact through post-event follow-up, including coordinating event details and preparing accurate, timely Banquet Event Orders (BEOs).

Welcome meeting planners upon arrival, finalize event arrangements, provide facility orientation, and introduce them to the operations team.

Review and verify billing accuracy prior to client distribution; address client billing inquiries and process vendor invoices efficiently.

Maintain professional communication with clients, vendors, and internal teams throughout the event planning and execution process.

Support special projects and initiatives as assigned by the Conference Director.

Attend BEO, pick-up, operations, and other departmental meetings as required.

Coverage of guest room requirements and accommodations for event groups.

Lead and participate in pre-convention and planning meetings as needed.

Communicate clearly, professionally, and promptly via email, phone, and in person with clients, vendors, and team members.

Demonstrate a commitment to continuous improvement through feedback, collaboration, and professional development.

Responsibilities

• Manage assigned events from initial client contact through post-event follow-up, including coordinating event details and preparing accurate, timely Banquet Event Orders (BEOs).
• Welcome meeting planners upon arrival, finalize event arrangements, provide facility orientation, and introduce them to the operations team.
• Review and verify billing accuracy prior to client distribution; address client billing inquiries and process vendor invoices efficiently.
• Maintain professional communication with clients, vendors, and internal teams throughout the event planning and execution process.
• Support special projects and initiatives as assigned by the Conference Director.
• Attend BEO, pick-up, operations, and other departmental meetings as required.
• Coverage of guest room requirements and accommodations for event groups.
• Lead and participate in pre-convention and planning meetings as needed.
• Communicate clearly, professionally, and promptly via email, phone, and in person with clients, vendors, and team members.
• Demonstrate a commitment to continuous improvement through feedback, collaboration, and professional development.

Requirements

• Minimum of three years of related experience in hospitality, conference services, event planning, or a similar field.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Delphi software preferred.
• Strong understanding of hotel operations and conference/event services.
• Excellent organizational, prioritization, and time management skills with the ability to manage multiple projects simultaneously.
• Able to work efficiently in a fast-paced environment while maintaining accuracy and attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally with clients, vendors, and team members.
• Demonstrated interpersonal skills with the ability to build relationships, collaborate effectively, and provide exceptional customer service.
• Self-motivated and capable of independently managing client needs and event logistics.
• Prioritized ability to consistently meet deadlines and complete projects in a timely manner.
• Receptive to feedback with a commitment to continuous improvement and professional growth.
• Able to maintain a high level of professionalism, adaptability, and performance under pressure.

Qualifications

• High school diploma or equivalent.
• Valid driver's license and reliable transportation.

Skills

• Event Planning
• Customer Service
• Microsoft Office Suite
• Hotel Operations
• Communication Skills

Benefits

• Full Benefit Package available at Skamania.com/careers

Pay

$25.00 - $26.00 per hour

Schedule

Monday - Friday 8am-5pm

Benefits

• Full Benefit Package available at Skamania.com/careers

Perks

• Opportunity to work at a premier destination for retreats, conferences, and celebrations.
• Collaboration with experienced leaders and exposure to a diverse portfolio of properties, brands, and markets.
• Opportunities for learning, development, and making an impact in the hospitality industry.

Equal Opportunity Employer

We celebrate diversity and are committed to creating an inclusive environment for all employees.