Conference Coordinator

About the role

The Conference Management Team within UW Conferences & Events is looking for a highly detail-oriented and self-motivated professional to join our team as a Conference Coordinator.

Responsibilities

• Develop and track individual conference budgets, including registration fees, fiscal expenditures, billing invoices, and reconciliation
• Schedule logistics and secure resources for all aspects of events including space, vendors, and staff; and coordinate details and resolve operational issues
• Maintain event data and records
• Greet customers/guests, assist with registration, answer questions, and refer complex issues to appropriate entities
• Create and maintain conference websites, registration sites, and abstract submission fees
• Communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates
• Assist with planning and the creation of promotional materials and resources for events
• Plan, schedule, document, and support service delivery for events using established policies and procedures to meet customer needs and ensure event compliance with institutional policy

Requirements

• 1 year of event planning and/or event management experience
• Experience working directly with customers to plan conferences and/or events

Qualifications

• Experience using computerized scheduling and registration software systems

Skills

N/A

Benefits

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf

Pay

The expected starting salary is $23.50/hour.

Schedule

The primary hours will be Monday-Friday 8:00 - 4:00, with an occasional night and/or weekend depending on conference/program schedule.

Contact Information

Jenny Lee, jenny.lee2@wisc.edu, 608-265-1157

Department

Wisconsin Union, UW Conferences & Events