Compliance Specialist

Main Responsibilities

• Train Programs
• Affiliate in organizing and scheduling training classes.
• Communicate information on specified class(es) to necessary Miller Pipeline associates for enrollment.
• Collect and disperse all documentation on each person’s training history to Corporate Compliance.
• Ensure appropriate materials are provided to each trainee for each class.
• Maintain training schedule and roster for each training session.
• Operator Qualification Program (OQ)
• Distribute records for divisional, regional, or customer-required reports.
• Supply information to customers as needed.
• Maintain appropriate levels of OQ task evaluation criteria and evaluation documents.
• Maintain necessary customer documentation per customer requirements.
• Work closely with Regional Technical Trainer(s) in the organization, development, processing, and communication of the OQ file(s) and data.
• Provide OQ compliance reports and/or data to individuals, as requested.
• Complete the in-house Proctor Training Program and follow-through on the responsibilities, protocols, processes, responsibilities and accountabilities of proctoring tests and online training.
• Proctors computer and/or paper-based tests.
• Follows-through on CBT test reset needs.
• Maintain OQ testing failure log and provide to Regional Trainer(s) and Corporate Compliance each day.
• Administrative
• Provide administrative support as needed to the Regional Technical Trainer(s).
• Answer phone calls and handle daily mail.
• Cover phone responsibilities as necessary.
• Compose compliance correspondence as needed.
• Keep as back-up documentation, all files and records provided to Miller Corporate Compliance department.
• Maintain necessary stock levels of written, program, training, and OQ materials.
• Enter Quality/Compliance/Safety data in company database.
• Facilitate computer-based orientation or training.
• Maintain and secure equipment for security, usability, and necessary software updates to perform required on-training and testing.

Required Qualifications

• A high school diploma or equivalent.
• Two (2) or more years of professional administrative work, especially handling sensitive and confidential information.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Access).
• Self-motivation and strong organization skills to manage multiple deadlines.
• Critical thinking, sound judgment, attention to detail, and effective communication.

Preferred Qualifications

• An associate’s degree in business management, human resources, or a related field.
• One (1) year of compliance-related administrative experience, especially within pipeline operations.
• Knowledge of DOT drug and alcohol testing procedures.
• Familiarity with federal regulatory processes, audits, and compliance procedures.
• Certifications or training in DOT drug and alcohol testing.