Compliance Specialist

Licensing, Registrations & Regulatory Compliance

Manage federal and state wholesale licensing processes, including renewals, amendments, ownership updates, and related regulatory filings.
Prepare, submit, track, and maintain all applicable state and federal permits, licenses, brand registrations, and renewals.
Prepare and submit TTB COLAs and maintain tracking for pending and approved submissions.
Conduct label review and approval support to ensure compliance with applicable federal and state requirements.
Coordinate NABCA CSC setup and maintenance where applicable.
Communicate and follow up with regulatory agencies regarding deficiencies, approvals, and compliance matters.
Maintain accurate compliance records, supporting documentation, and workflow tracking across all assigned markets and brands.

Reporting, Systems & Workflow Management

Manage monthly and periodic state reporting and filing administration.
Maintain ShipCompliant records and related compliance systems accurately and timely.
Maintain workflow organization, operational visibility, and deadline management across assigned workstreams.
Utilize Monday.com (or current company PM systems) for project tracking, prioritization, and workflow management.
Develop and maintain SOPs and recurring compliance process documentation.

Operational Ownership & Cross-Functional Collaboration

Proactively communicate status updates, blockers, delays, risks, and outstanding items.
Research and resolve routine compliance matters independently before escalating.
Collaborate cross-functionally with Sales, Operations, Logistics, Finance, Marketing, and external regulatory agencies as needed.
Demonstrate sound judgment, critical thinking, and consistent operational execution.