Compensation And Benefits Coordinator

About the Role

As a family-owned and operated company, we feel a special obligation to the employees who comprise our Taco family. We are committed to offering employees access to the tools necessary to live long and productive lives. This role provides administrative and operational support for the organization’s compensation and benefits programs, ensuring accurate administration, compliance, and excellent customer service to employees and internal stakeholders.

This position will work closely with various internal departments and outside vendors to ensure programs are administered efficiently and effectively.

Measures of Success

• New hire and open enrollment on-time completion rate
• Benefit bills accurate and submitted to accounting on time
• 100% of annual pay statements are accurately produced and distributed within established timeline
• Responds to inquiries within 24 hours of receipt

Responsibilities

• Compensation:
  • Review new or revised job descriptions for completeness and consistency to prepare them for market compensation mapping and grading.
  • Maintain job description library, ensuring each position has an updated job description on file and reviewed within the last 18 months with properly assigned market compensation.
  • Prepare reports and materials necessary to meet company reporting requirements for accruals, audits, and tax credits.
  • Maintain compensation data within the Human Capital Management system (HCM) and ensure data accuracy.
  • Assist with compliance related to federal, state, and local pay regulations, including Fair Labor Standards Act (FLSA), Equal Pay laws, and pay transparency requirements.
  • Maintain compensation procedures, documentation, and training materials.
  • Prepare and distribute documentation related to compensation events such as Annual Pay Review, pay grade changes, and bonus programs.
  • Partner with HR Operations team members to ensure timely and accurate processing of compensation changes.
  • Maintain compensation documentation for employment records.
  • Complete unemployment and employment verification requests.
• Benefits:
  • Coordinate the day-to-day administration of employee benefits including health, dental, vision, life insurance, retirement plans, and voluntary benefits.
  • Communicate the design and functionality of the company’s employee benefits program to new hires and existing employees.
  • Lead annual open enrollment activities including employee communication/training, issue resolution, and data accuracy.
  • Process employee benefit enrollments, changes, and terminations while ensuring accuracy in both HCM and vendor systems.
  • Respond to employee inquiries regarding benefits, compensation, and HR policies in a timely and professional manner.
  • Coordinate collection of information needed for regulatory reporting and support compliance with COBRA, HIPAA, and ERISA provisions.
  • Distribute benefit documents and communications as required by law, including Summary Plan Descriptions, Summary of Benefits and Coverage, Benefit Termination Letters, and 401(k) plan documents.
  • Review and audit billings for accuracy, enter accounting codes, and submit for payment; resolve discrepancies with carriers, payroll, and the company.

Requirements

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 3+ years’ experience with benefits administration with a diverse workforce.
• 1-2 years’ experience in compensation, finance, payroll, or HR Analytics; Workday experience a plus.
• Professional in Human Resources or related certification preferred.
• Experience working with an HCM system to manage employee data.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Excellent attention to detail and commitment to data accuracy.
• Strong verbal and written communication skills for diverse levels of employees.
• Ability to execute multiple assignments simultaneously and adapt to priority changes.
• Ability to manage confidential information with professionalism and discretion.
• Strong customer service and relationship-building skills.

Work Environment

This position works primarily in an office environment using computers and technology. Verbal and auditory capability are required. Occasional exposure to a production plant where large equipment and noise are prevalent; safety gear is required in these areas.

Hybrid - This position may work from home up to 2X/week if performance is in good standing. This position has no direct reports.

Benefits

With nearly 1,000 people working at Taco worldwide, you will discover a sense of community and diverse, intelligent colleagues who help us innovate, create, and explore. Taco employees benefit from a company that:

• Provides competitive salaries and benefits
• Offers tuition reimbursement, career development, and on-site training programs in our learning center
• Believes in sharing profits with its employees
• Is mindful about family, health, and well-being
• Fosters conditions that allow people and communities to reach their full potential
• Embraces and celebrates diversity