Company Vehicle Liaison

About the role

Responsible for various administration tasks related to company vehicles and or other support activities.

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida and Texas that service clients throughout the United States.

Responsibilities

• Inspecting vehicles and recording mileage, maintenance, cleanliness, excess wear and tear.
• Prevent lot rot by driving and recording vehicles on bi-monthly basis
• Support company vehicle accidents as needed
• Schedule service requests with outside Dealership
• Coordinate scheduled services / issues with security
• Schedule service requests with associates
• Review completed services from prior day against the dealership’s listing
• Support the local administration and human resources team with administrative tasks related to the associates
• Understand the process of renewing lease, pool and departmental vehicle tags annually.
• Ensure proper paperwork is obtained for annual Mfg tag renewals (ie. affidavits for Secretary of State / Bonds / Certificate of Liability)
• Coordination of accident reports
• Scheduling of estimates with Bodyshop
• Scheduling of repair appointments
• Update fleet system, print paperwork for associates
• Meet with associates to sign paperwork and ensure accuracy
• On occasion, pick up plates from BMV
• Coordinate replacement of license plates. registrations, insurance and keys.
• Coordinate with associates and their appointed HR rep. to ensure timely and accurate lease vehicle service. Anticipate and solve scheduling issues.
• Vehicle program - assist eligible associates with ordering vehicles, inputting new profiles and dependent information into Agile system and overall maintenance.
• Maintain lease vehicle records, updateAgile as lease vehicles are returned
• Support vehicle end of life processes
• Department vehicle swaps. Initiate interaction with Dept. Managers to understand their business need and ensure these needs are met.
• Understand how pool car list is maintained (changes, mileage, replacement vehicles, history, etc.).
• Transfer plates from states as needed.
• Track / file pool car agreements (Security updates / ADM files)
• Signing for and delivering packages / mail
• Inspection on returned cars
• Light vehicle detailing
• Assist with shipment requests
• Track and make sure tolls are paid

Qualifications

• Excellent customer service skills
• Excellent time management skills
• Basic Microsoft knowledge (excel, word, PowerPoint)
• Ability to learn new computer systems (lotus notes, outlook, credit card systems)
• Must be willing to work outside ~4 hours/day, clean & drive vehicles
• Strong communication and organizational skills are required.
• Excellent driving history