Community & Private Events Manager

About the role

Oldfield Club, located in Okatie, SC, is seeking a driven Community & Private Events Manager to lead exceptional events and create meaningful moments for members and guests. Reporting to the Director of Food & Beverage, this leadership role involves planning, coordinating, and executing all banquet operations, private events, weddings, member functions, golf tournaments, and Club social events. The position requires hands-on leadership, financial awareness, and a commitment to delivering memorable experiences that reflect Oldfield Club’s standards of warmth, professionalism, and attention to detail.

Key Responsibilities

• Oversee all banquet and private event operations from planning through execution and post-event follow-up.
• Review Community & Private Event Orders (BEOs) and coordinate event logistics with culinary, facilities, golf operations, and other departments.
• Conduct pre-function meetings with banquet staff to ensure flawless communication and execution.
• Maintain a visible leadership presence during all events, ensuring service excellence from setup through breakdown.
• Anticipate member and guest needs while resolving concerns quickly, professionally, and with a hospitality-first mindset.
• Build meaningful relationships with members, guests, and event hosts to deliver personalized service that exceeds expectations.
• Recruit, train, coach, schedule, and mentor banquet service staff; foster a culture of professionalism, teamwork, accountability, and service excellence.
• Assist in managing community & private event labor costs, scheduling, inventory, purchasing, and operating expenses.
• Ensure community & private event equipment, linens, china, glassware, and service supplies are maintained and properly inventoried.
• Monitor financial performance while maintaining exceptional service standards and ensure accurate event documentation, billing, and operational reporting.
• Partner closely with the Director of Food & Beverage throughout the ongoing clubhouse renovation to ensure uninterrupted banquet operations and outstanding member experiences.

Qualifications

• Minimum three (3) years of community, private events, banquet, or food & beverage leadership experience in a private club, luxury hotel, resort, or upscale hospitality environment.
• Proven experience executing weddings, member events, golf tournaments, corporate meetings, and social functions.
• Strong leadership and team development skills.
• Excellent organizational, communication, and problem-solving abilities.
• Experience managing labor budgets, inventory, purchasing, and banquet operations.
• Knowledge of banquet event software, POS systems, Microsoft Office, and scheduling platforms.
• Ability to remain calm and effective in a fast-paced, member-focused environment.
• Private club experience strongly preferred.

Physical Requirements

• Ability to stand and walk for extended periods throughout events.
• Ability to lift and carry up to 40 pounds.
• Ability to bend, stoop, reach, and assist with banquet setup and event operations.
• Ability to work evenings, weekends, holidays, and special events.

Benefits

• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Coverage
• 401(k) Plan with Employer Match
• Generous personal time off
• Employee Assistance Program (EAP)
• Complimentary Team Member Meals
• Professional Development Opportunities
• Team Member Recognition Programs
• Employee Events and Appreciation Activities

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, specializing in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization.