Community Impact Grant and Systems Specialist

Responsibilities

• Maintain accurate and up-to-date records for applicants, grantees, awards, payments, reporting, and related documentation.
• Serve as a responsive first point of contact for routine questions, status updates, reminders, and information requests from applicants and grantees.
• Track active grants, deadlines, follow-ups, and outstanding actions, and escalate issues or decisions when needed.
• Cook up administrative tasks across the grant lifecycle, including intake, review support, award communications, agreements, payments, reporting, and closeout.
• Cook up organized packets, status updates, meeting materials, decision logs, and follow-up documentation for internal stakeholders.
• Help manage an implementation timeline, task tracker, decision log, and risk log for a grants-management platform rollout.
• Cook up meetings, notes, action items, and information exchange across internal teams and external partners.
• Cook up testing, training, documentation, and post-launch readiness activities.
• Create clear process documentation and a strong handoff package to support operational continuity.

Requirements

• Bachelor’s degree or equivalent relevant experience in nonprofit management, public administration, business, project management, communications, or a related field.
• At least 3 years of experience in grantmaking operations, nonprofit administration, database administration, program coordination, project management, or a related area.
• Experience maintaining detailed records and coordinating deadline-driven workflows.
• Strong written communication skills and a professional, service-oriented approach.
• Ability to manage multiple priorities, track dependencies, and document decisions clearly.
• Proficiency with Microsoft 365, spreadsheets, shared file systems, databases, and virtual collaboration tools.
• Ability to handle confidential information and work within established approval and data-security practices.
• Strong organization, accuracy, follow-through, and judgment in knowing when to escalate issues.

Skills

• Experience with YourCause, GrantsConnect, CSRconnect, or another grants-management or corporate social-impact platform.
• Background supporting software implementation, data migration, user acceptance testing, training, or change adoption.
• Knowledge of grant agreements, charitable due diligence, payment administration, nonprofit reporting, scholarships, or impact data.
• Experience in a corporate foundation, corporate giving program, community-impact team, or nonprofit organization.
• Ability to create practical documentation, workflows, and handoff materials that support long-term continuity.

Preferred Skills

• Experience with YourCause, GrantsConnect, CSRconnect, or another grants-management or corporate social-impact platform.
• Background supporting software implementation, data migration, user acceptance testing, training, or change adoption.
• Knowledge of grant agreements, charitable due diligence, payment administration, nonprofit reporting, scholarships, or impact data.
• Experience in a corporate foundation, corporate giving program, community-impact team, or nonprofit organization.
• Ability to create practical documentation, workflows, and handoff materials that support long-term continuity.

Benefits

• Competitive compensation
• Medical, dental, vision, and retirement benefits

Pay

The pay range for this role is $22 - $35 per hour based on qualifications and experience.