Community Engagement Coordinator

About the role

The Community Engagement Coordinator works closely with the Manager & Supervisor of Community Engagement to further the mission of Straz Center and the Patel Conservatory by supporting initiatives that build community awareness of the arts and increase opportunities for unique and diverse experiences in the Tampa Bay community. This position serves as an in-house coordinator for Community Engagement staff, handling administrative duties, data tracking, and coordination of outreach programs such as Community Engagement initiatives, Community Partnership Program, Opera in Schools, and Day at the Straz.

Responsibilities

• Schedules community-based programs, partnerships, and other engagement initiatives aligned with the mission of Straz Center and the Patel Conservatory.
• Coordinates speakers and schedules for the Great American Teach-In and other off-site or one-off teaching/speaker requests.
• Represents the education department at local events, such as tabling, as needed.
• Serves as the department point of contact for inquiries from community businesses, agencies, organizations, groups, and schools.
• Manages department calendars, meetings, and administrative support for the Manager and Supervisor of Community Engagement.
• Maintains Community Engagement Department content on the SharePoint platform.
• Assists with financial administration, including Works transactions, expense reports, purchase card reconciliation, honorariums, and check requests.
• Oversees purchasing of production supplies or costumes for partner organizations.
• Assists with reporting, reserving, and coordinating the distribution of tickets for Community Outreach and Military Nights programs.
• Maintains a current database of community partners with their contact information and related details.
• Acts as a liaison for the Development department by managing input and reporting of statistical data, as well as assessment and evaluation for all arts education programs.
• Assists with coordination of production meeting schedules to ensure accuracy and accountability.
• Oversees booking and scheduling of Day at Straz Field Trip inquiries.
• Manages reservations for all Patel Conservatory and Opera Tampa invited dress rehearsals or student performances.
• May supervise volunteers and intern(s).

Requirements

• Bachelor’s degree in Communications, Arts Administration, Marketing, or a related field.
• Experience with community relations and building community networks and partnerships.
• 1 year of experience in program coordination or a similar position with related responsibilities preferred.
• Excellent interpersonal skills to effectively represent the Conservatory’s priorities, agenda, policies, and positions to third parties.
• Outstanding organizational and time management skills; ability to adapt to changing priorities, be proactive, and take initiative.
• Exceptional attention to detail while meeting established deadlines.
• Strong oral and written communication skills.
• Proficiency with Microsoft Office software, including PowerPoint and other relevant applications.
• Ability to prioritize tasks and assignments effectively.
• Availability to work a flexible schedule, which may include nights and weekends.
• Must pass a Level 2 background screening.

Physical Demands

The physical demands described are representative of those required to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Regularly required to remain in a stationary position for extended periods, reach, and communicate by telephone.
• Frequently required to walk or stand.

Benefits

• Full package of benefits for full-time staff, including health, dental, and vision options.
• Generous 403(b) retirement plan.

Special Conditions of Employment

• This position requires on-site work as a regular routine.
• Completion of a Level 2 background screening through FLClearinghouse is required as a condition of employment.