Community Engagement Administrative Asst

About the role

The Community Engagement Administrative Assistant is a one-year, full-time contractor role that provides temporary operational and administrative support for the client Foundation and the client Community Engagement function. This position will help maintain day-to-day foundation grants and corporate contributions workflow, respond to routine stakeholder questions, support standard reporting, and assist with data cleanup and documentation.

Responsibilities

• 40% Coordinate Foundation Grants and Corporate Contributions Workflow: Coordinate workflow of foundation grants and corporate contribution requests through an established review, approval, and payment process. Use CRM and payment processing systems Blackbaud Grantmaking, Foundation Source, and PeopleSoft. Monitor intake of grant and sponsorship inquiries and grant applications to provide detailed information and reports on the stages of submission. Facilitate grant and contribution payments, ensuring efficient payments while maintaining compliance and accuracy. Prepare and send routine decline letters and other standard communications. Maintain accurate records for grants, non-profit partners, contacts, and related activity. Track workflow to support timely review, approval, and payment processing.
• 20% Provide Customer Service: