Community Coordinator

About the role

We are seeking a dynamic and dedicated Part-time Community Coordinator to join our Bellevue office, supporting the roughly 20 employees based in the Bellevue area, and playing a pivotal role in both office management and community engagement initiatives. This role involves approximately 60% office management responsibilities and 40% community-building efforts, making it an ideal opportunity for those passionate about blending office administration with creating an inclusive and thriving work environment.

Responsibilities

Office Management (60%):

• Maintain the overall functionality, appearance, and cleanliness of the Bellevue office, including common areas such as conference room and the kitchen
• Provide virtual Holiday / Sickness cover for facilities for the Bellevue office, ensuring consistent standards
• Manage inventory of office supplies and equipment including printers and shred boxes
• Support office deliveries and daily mailings
• Serve as primary contact for facilities and building management, liaise with external vendors, take lead on maintenance needs, compliance, and safety
• Administer Kadence to manage flow of desk reservations and permanent desk assignments
• Manage general office communications including but not limited to breakfast and lunch orders, internal surveys, etc
• Generation of Si ID Cards for new hires and visitors, liaising with Si Security Team for programming
• Manage content updates of Siteimprove Intranet Site for Bellevue Office (Sintra)
• Generating expense reports

Community & Belonging (40%):

• Coordinate and finalize visitor schedules, including communication and access preparations (badges, desk/office reservations)
• Organize and support in-office community and team-specific events, including happy hours, anniversary celebrations, global celebrations, etc
• Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup
• Support seamless onboarding and offboarding processes by warmly welcoming onsite new hires, aiding in onboarding, including IT/desk setup and distributing swag boxes, as well as efficiently retrieving equipment during employee terminations
• Engage in promoting inclusive practices and helping all employees feel connected
• Foster cross-functional collaboration to align community-building with overall company goals
• Aid with ad-hoc HR projects when required

Requirements

• Proven experience in office management, administration, or related roles
• Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace
• Strong organizational and multitasking skills, with an eye for detail
• Excellent communication and interpersonal skills, with the ability to collaborate across teams
• Self-motivated and proactive attitude, with the ability to work both independently and as part of a team
• Committed to cultivating a workplace culture that values inclusion and community

Schedule

This part-time role is based out of our Bellevue office and is expected to be onsite Monday through Thursday, 8:30 AM – 2:00 PM.

Qualifications

• Previous experience in organizing and facilitating inclusive community events
• Proficiency in using collaboration tools such as Microsoft Teams, Slack, or similar platforms
• Demonstrated commitment to continuous learning and staying updated on office culture best practices
• Experience working in a fast-paced tech or SaaS environment
• Knowledge of relevant software tools for office management and event planning
• Creative mindset with the ability to think outside the box when developing community engagement initiatives
• Strong analytical skills to measure the effectiveness of DEI and community programs
• First Aid Certification

Please note that while preferred experience is a plus, we value candidates with a combination of skills, passion, and a willingness to learn.