Communications Specialist, Executive & Board Communications

Role Description

The Communications Specialist, Executive & Board Communications Lead II - Creative Design will craft clear, compelling, and visually engaging communications for IT leadership and Board of Directors audiences, especially CFO-level stakeholders.

Opportunity

Develop CFO-ready narratives and presentation decks that communicate strategy, investment cases, operating metrics, risk/compliance posture, and business outcomes tailored for senior executive and Board audiences. Create summary-first storylines with tight executive structure and optional backup detail, enabling efficient leadership discussion and decision-making. Partner with content owners (IT leaders, program managers, risk/compliance leads) to extract the so what, sharpen the ask, and align messages to executive expectations.

Content Strategy, Storytelling & Message Clarity

Translate technical material into executive language by identifying the target audience, what matters to them, and how much detail to include then shaping a narrative that keeps leaders engaged while landing key messages. Create outlines and content that reflect what has been presented previously, what changed, and what decisions or updates are required for the current forum.

Visual Communication & Executive Standards

Produce polished, on-brand slides: clean layouts, data visualization, and crisp executive wording that meets senior-level expectations for clarity and readability (e.g., minimum font guidance when applicable). Ensure decks are presenter-driven and easy to navigate in live executive forums, with a clear summary slide and supporting backup slides for Q&A.

Executive Communications Operations Support

Support executive meetings/events with end-to-end communications coordination (pre-reads, deck readiness, version control, archival/standalone deck packaging where needed). Maintain a structured repository of executive communications assets (templates, standard story arcs, reusable visuals) and continuously improve quality and consistency.

Core Deliverables

• Board/ELT/CIO Staff presentations (strategy updates, quarterly reviews, risk and audit updates, investment proposals)
• Executive pre-read packs and leadership talking points
• Standardized templates and role profiles/scorecard-ready structures aligned to internal role documentation formats
• Presentation storyboards/outlines and meeting-ready one-slide summary + backup structures
• Key Stakeholders & Working Relationships

• IT Leadership team (CIO staff, functional leaders, program owners)
• Executive Services / GIS Communications partners supporting executive meetings and events
• Cross-functional partners (Risk, Audit, Finance, Compliance, Data Governance) depending on agenda

What You Need

• 5+ years in executive communications, corporate communications, management consulting communications, or a presentation-specialist role supporting senior leaders.
• Demonstrated ability to create executive-ready PowerPoint presentations and written narratives for CFO/Board-level audiences.
• Strong ability to translate complex content into clear executive communications (message discipline, brevity, structure).
• Proven stakeholder management: can interview busy SMEs, distill content quickly, and drive to high-quality deliverables under tight timelines.
• Preferred: Experience supporting technology strategy, enterprise risk/compliance, audit, or large-scale transformation communications.
• Familiarity with executive meeting operating rhythms and producing pre-reads for leadership forums.

Skills & Competencies

• Executive storytelling & synthesis creates compelling so what / now what narratives and decision framing.
• Visual communication: strong slide design, layout, and data visualization for senior readability.
• Audience-first communication: tailors content based on who you’re communicating to and what level they are.
• Operational excellence: version control, deadlines, and quality gates for exec-ready materials.
• Collaboration & facilitation pulls clarity from diverse stakeholders and aligns messages.
• Tools: Microsoft PowerPoint (advanced), Excel (charts), Word (briefs), Teams/SharePoint (collaboration & asset management).
• Adobe Creative Cloud

Compensation

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Benefits

• Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty.
• They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.
• They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits.

Regular Employees

• May purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines.

Part-time Employees

• Receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.