Communications RFP & Proposal Specialist

About the Company

For more than 45 years, Careington International has been a leader in the health and wellness benefits space. Since its founding in 1979, Careington has delivered dental discount solutions as its core competency. Today, Careington offers a growing portfolio of 150+ health, wellness, lifestyle, and virtual health products and services designed to deliver cost savings across a spectrum of life needs. Through its affiliated nationally licensed third-party administrator (TPA), Careington also delivers full-scale administrative services, including customer service, licensed enrollment, claims administration, and individual and group billing.

About the Role

Careington is seeking a Communications RFP & Proposal Specialist to join its Corporate Communications team. This role supports RFP, RFI, RFQ, grant, and other proposal responses by collaborating with proposal managers and cross-functional stakeholders. The specialist will gather, organize, and refine content to ensure submissions are accurate, polished, strategically aligned, and delivered on time.

This hybrid role is based at our Gaylord Parkway location in Frisco, TX, with onsite work Monday–Wednesday and remote work Thursday–Friday. The role will revert to fully onsite 5 days a week in Spring/Summer 2027.

Responsibilities

• Coordinate and develop RFPs, RFIs, RFQs, grant applications, and customized sales proposals.
• Collaborate with cross-functional teams to distribute assignments, gather feedback, refine responses, and compile supporting materials to meet critical deadlines.
• Research, source, and vet solicitations and grant opportunities that align with the company’s products, services, and strategic goals.
• Collaborate with public entities to complete grant applications and gather necessary information and documentation required for submissions.
• Evaluate bid opportunities to determine feasibility with capabilities and products and services.
• Translate technical concepts and business terminology into clear, compelling content and client-focused messaging.
• Utilize RFP and proposal management software, Qvidian, to coordinate and complete responses to RFPs/RFQs/RFIs and sales proposals while maintaining updates to content repository.
• Review and finalize proposal documents to ensure compliance with submission guidelines, formatting requirements, and deadlines.
• Maintain and manage proposal tracking documentation to monitor submissions, outcomes, and proposal metrics.
• Proactively identify and register for relevant RFP, RFI, and bid opportunities through all available channels, including city, county, school district, and other local, state, and federal sources.
• Develop content for customized sales proposals to support prospective sales initiatives.
• Assist with additional communications initiatives as needed, including PR awareness campaigns, award submissions, speaker proposals, and other related projects.

Performance will be evaluated based on the accuracy, clarity, and completeness of proposal responses; adherence to deadlines; compliance with RFP and grant specifications and submission guidelines; and the overall quality, organization, and professionalism of proposal deliverables.

Requirements

• Bachelor’s degree in Marketing, Communications, or related fields.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.

Preferred Qualifications

• Familiarity with Adobe Acrobat Pro.
• Understanding of health care benefits or insurance industry.
• Experience managing multiple projects simultaneously, keeping track of deadlines.
• Familiarity with proposal management and RFP response software such as Qvidian or similar.
• Familiarity with all facets of the proposal development lifecycle.

Skills

• Excellent verbal and written communication skills.
• Superior attention to detail and organization skills.
• Strong command of writing and editing practices.
• Highly detail-oriented and disciplined with the ability to multi-task in a fast-paced environment.
• Ability to manage and prioritize projects in a timely and efficient manner.
• Ability to work with cross-functional teams to help execute projects.