Communications Events Assistant

Duties and Responsibilities

• Assist the events team with administrative support across a high volume of events, ranging from small meetings to large conferences, including shipping materials, printing name badges and signage, managing registration lists, and coordinating post-event surveys
• Accompany members of the events team to internal and external events, providing on-site support including event setup and breakdown
• Support virtual events in partnership with the Marketing & Business Development Production Administrator, including webinar overflow assistance as needed
• Cookordinate event and sponsorship requests, including follow-up and approvals, with the appropriate events team members
• Maintain and manage event collateral inventory and the marketing supply closet
• Track and update records for invoices, contracts, and post-event materials
• Assist with firm holiday programs and the coordination of branded promotional items
• Perform additional duties and special projects as assigned

Skills and Educational Requirements

• Bachelor’s degree required
• 2–3+ years of experience in event coordination or administrative support, preferably in a corporate or similarly fast-paced environment
• Strong customer-service mindset with a responsive, proactive, and can-do attitude
• Demonstrated diplomacy, tact and professionalism
• Excellent written and verbal communication skills, including strong editing and proofreading abilities and keen attention to detail
• Ability to multitask, prioritize competing deadlines, and manage multiple assignments in a fast-paced environment
• Strong organizational and administrative skills with the ability to work accurately under pressure
• Proficiency in Microsoft Word, Excel, and PowerPoint required; familiarity with Microsoft Teams and CRM systems preferred
• Flexibility to work evenings or mornings and to travel as needed
• Collaborative, team-oriented approach to work
• Hybrid, three/four days in-office required

Pay

The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) Retirement Plan, Flexible Spending & Health Savings Account, firm-paid holidays, vacation, and sick time.