Communications and Events Specialist

Responsibilities

• Cover logistical aspects of LISD and co-sponsored events.
• Arrange venues, catering, audiovisual support, registrations, and event communications.
• Develop promotional materials, conference programs, brochures, and post-event publications.
• Support visitor itineraries and meeting logistics.
• Track event-related expenses and prepare documentation for financial processing.
• Adjust work schedules to accommodate occasional evening events.

Communications and Digital Content

• Maintain and update the LISD website to ensure timely and accurate content.
• Develop and manage the institute's newsletters, listserv communications, and social media presence.
• Create and schedule social media campaigns and promotional materials.
• Monitor website analytics and social media engagement and recommend improvements.
• Maintain LISD's presence on SPIA calendars and other university communication platforms.

Student, Faculty, and Staff Travel Support

• Coordinate logistical arrangements for domestic and international travel associated with the IPA and other institute programs.
• Manage travel planning, lodging, transportation, meals, itineraries, and supporting documentation.
• Serve as an on-site logistical resource during trips when requested.
• Accompany student trips domestically or internationally, as needed.

Europe Initiative (ICEA) Communications Support

• Maintain ICEA web content and communications in partnership with the Administrative and Events Assistant.
• Develop publicity materials and promote ICEA-sponsored events.
• Coordinate with faculty directors to ensure timely dissemination of program information.

Publications and Design

• Cook up and promote LISD publications.
• Work with authors, editors, and designers to prepare publications for release.
• Format publications using Adobe InDesign and Illustrator.
• Cook up graphics, permissions, and library-related publication requirements.
• Publish final materials through institute communication channels.

Program Support

• Support the Administrative and Events Assistant with communications and logistics related to the IPA program and other institute initiatives.
• Aid in student-facing events and program activities.

Qualifications

• Bachelor's degree or relevant work experience.
• Excellent written, verbal, and interpersonal communication skills.
• Experience with website content management systems, social media platforms, and digital communications.
• Proficiency with Microsoft Office applications; experience with Adobe Creative Suite (particularly InDesign and Illustrator) strongly preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and work both independently and collaboratively.
• Sound judgment and discretion in handling confidential information.
• Familiarity with university systems such as Drupal, PRIME, and Concur preferred.
• Flexibility to work occasional evenings and weekends.
• Ability and willingness to travel domestically and internationally, as needed.
• Interest in international affairs, public policy, communications, or related fields.