Commercial Real Estate Insurance Administrative Assistant

About the role

This position is instrumental in providing essential support to the management team. The ideal candidate will have a solid understanding of property and casualty insurance, claims processes, and compliance requirements specific to court-appointed receiverships. We are looking for candidates who are highly organized, detail-oriented, and possess excellent interpersonal skills.

Responsibilities

• Oversee and coordinate all insurance matters for a portfolio of court-appointed receivership and management properties.
• Assist in the creation and presentation of insurance reporting for receivership teams, clients, and legal counsel.
• Ensure all assets have adequate and compliant property, liability, and specialty insurance coverage in place from the moment of receivership appointment.
• Maintain a central insurance database for all receivership assets, including policy documentation, expiration dates, premium tracking, and carrier contact information.
• Maintain accurate and organized filing systems for both physical and electronic documents.
• Track policy renewal dates and ensure timely renewal, replacement, or placement of policies.
• Compose and edit correspondence, including letters, emails, and reports, ensuring clear and concise communication.
• Provide general administrative support, including answering phones, scheduling meetings, and managing calendars.
• Provide excellent customer service.
• Contribute to team and departmental goals as assigned.

Requirements

• High School Diploma or General Education Degree (GED) required; Associate Degree or higher preferred.
• 2+ years of office administration experience required.
• Experience working with insurance brokers, underwriters, and claims adjusters.
• Strong knowledge of property and casualty insurance, including general liability, property, flood, windstorm, builder’s risk, and umbrella policies.

Skills

• Highly detail-oriented with excellent organizational and recordkeeping skills.
• Ability to read and interpret documents such as reports, policies, and procedures, and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, vendors, and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.
• Strong interpersonal and problem-solving skills.

About the company

Over its 40-year history, Trigild has managed and operated hundreds of commercial properties. Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. The company leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof for maximum service and value.

Trigild’s portfolio includes hotels, multifamily complexes, office buildings, and hospitality properties (including restaurants, golf courses, and amusement parks). Additionally, Trigild is the nationally recognized authority on non-performing commercial loans, combining receivership/trustee, management, and disposition services under one roof. This eliminates the need to coordinate multiple companies and avoids duplication of fees.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.