Commercial Property Management Administrative Assistant

About Our Client:The organization operates in the commercial property management industry, focusing on managing commercial properties in the Midwest and East Coast regions of the United States. It addresses the operational and administrative challenges associated with property management to ensure smooth daily operations and tenant satisfaction. About the Opportunity:The COMMERCIAL PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT plays a key role in supporting the management of commercial properties by handling administrative tasks that contribute to the efficient operation of the property portfolio. This role ensures accurate financial processing, tenant communication, and coordination of maintenance and vendor services, directly impacting the quality and effectiveness of property management. Responsibilities:Post all payments including ACH and lockbox reportsAssist in preparing monthly financial review reports and verify rent increases and variancesPost monthly rents and distribute tenant statementsCreate charge batches for bill-backs and account creditsProcess late fee credits and reversalsManage tenant reimbursements and direct billingCompile and send gross sales reportsPrepare delinquency reports for portfolio managementProcess invoices and coordinate with vendors for adjustmentsObtain W9 and Certificates of Insurance for new vendorsPrepare vendor service contractsSet up new property foldersAssist in annual property budget preparationHelp complete annual Common Area Maintenance (CAM) reconciliationsCoordinate tenant maintenance requestsTrack vendor Certificates of InsuranceAssist with preparing and obtaining lease verification lettersProcess move-in and move-out documentationMaintain tenant contact information in property management softwareAssist with estoppels, Subordination, Non-Disturbance, and Attornment agreements (SNDAs), and other lease documentsPrepare and send default noticesSupport aged receivable collectionsTrack tenant Certificates of Insurance Requirements:High school diploma or equivalentMinimum 2 years of administrative assistant experience, preferably in property management or commercial office environmentIntermediate to advanced skills in Microsoft Word, Excel, and OutlookProficiency with general computer and internet applicationsExperience with Yardi software is advantageousStrong organizational and time management abilitiesAbility to work independently with minimal supervisionInitiative and ownership in managing projects and responsibilitiesBasic math skills for invoice processing and rent postingAbility to manage multiple tasks efficiently with a customer service focus Pay Range and Compensation Package:Starting pay: $60,000 annually Benefits & Perks:Comprehensive insurance coverage with 100% employee-only premiums for medical, dental, vision, and life insuranceAccess to Health Savings Account (HSA) and Flexible Spending Account (FSA)Company-matched 401(k) retirement planPaid time off, including sick time and holidaysEmployee discount programsRemote work flexibilityOpportunities for professional development through company-sponsored educational programs Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.