Commercial Property Accountant

Responsibilities

• Review commercial lease agreements and lease abstracts prepared by the legal team to ensure accuracy and completeness.
• Establish and maintain tenant lease records within the accounting system, including rent schedules, escalations, CAM charges, lease concessions, and related billing terms.
• Monitor lease activity, including renewals, expirations, rent escalations, expansions, contractions, and early terminations, updating accounting records accordingly.
• Ensure lease accounting compliance and maintain accurate lease documentation and reporting.
• Process monthly tenant billings, including base rent, percentage rent, utility charges, escalation recoveries, and other lease-related charges.
• Generate and distribute monthly tenant invoices and account statements.
• Respond to tenant inquiries and resolve billing discrepancies in a timely and professional manner.
• Maintain accurate tenant accounts receivable records and billing support documentation.
• Capture and coordinate utility billback activities with third-party billing providers.
• Review and validate tenant utility charges prior to posting to ensure accuracy.
• Monitor tenant ledger activity and maintain accurate billing records related to utility recoveries.
• Calculate and reconcile annual Common Area Maintenance (CAM), insurance, and property tax recoveries for commercial tenants.
• Prepare tenant reconciliation statements and ensure accurate billing adjustments.
• Streamline and automate CAM reconciliation calculations and billing processes within Yardi Voyager.
• Prepare and post journal entries for straight-line rent, deferred rent, expense accruals, and amortization schedules in accordance with ASC 842.
• Support month-end, quarter-end, and year-end close activities by maintaining accurate lease accounting records.
• Prepare and review property-level financial reports, tenant receivable analyses, rent roll reconciliations, security deposit schedules, and deferred rent reporting.
• Research and resolve account variances to ensure lease-related activity is accurately reflected in the general ledger.
• Provide financial analyses, reporting, and accounting support to the Chief Financial Officer and senior management.

Qualifications

• Experience in commercial property accounting with a solid understanding of lease administration and tenant billing processes.
• Proficiency with Yardi software, including the ability to manage lease and recovery-related accounting activity.
• Strong working knowledge of month-end close procedures, general ledger maintenance, and accrual-based accounting.
• Familiarity with rent escalations, CAM reconciliations, tax recoveries, insurance recoveries, and lease incentive accounting.
• Ability to analyze tenant accounts receivable, identify discrepancies, and support collection follow-up with strong attention to detail.
• High attention to detail with strong organizational skills and the ability to manage multiple properties or priorities simultaneously.
• Effective communication skills and the ability to collaborate with finance leadership, property management, legal teams, and external service providers.