Commercial Assistant Property Manager

POSITION RESPONSIBILITIES

• Support Property Management Team based on specific building assignments
• Develop and maintain working relationships with tenants and decision-makers
• Coordination and implementation of portfolio-specific tenant outreach programs
• Affiliate with Property Management Team in addressing tenant concerns quickly and professionally
• Attend regular meetings with Property Management Team and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Affiliate with vendor invoice review, coding, and submittal process as needed
• Affiliate with the preparation and review of tenant bill-backs as needed
• Affiliate with the preparation of vendor and project contracts as needed
• Maintain up-to-date data, including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc.
• Monitor and collect accounts receivables from tenants
• Affiliate with the preparation of monthly financial reports, accruals, budgets, etc.
• Affiliate with the Property Management Team with tenant improvement projects as needed
• Coordinate and assist with property inspections and vendor onsite walks
• Affiliate with the pre- and post-move-in process
• Oversee projects as requested by the Property Management Team
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Performs other duties as assigned by Senior Property Manager(s) and Regional Property Manager
• Performs other duties as assigned by Property Management Team
• Performs all duties assigned to the Property Management Team in their absence
• Ability to travel locally

POSITION REQUIREMENTS

• Must have a minimum high school diploma or GED; associate or bachelor’s degree in Marketing, Business, Real Estate, Finance, or Accounting preferred
• Minimum of 3 year of experience in commercial real estate property management. Experience in healthcare property management strongly preferred
• Ability to multitask and prioritize tasks
• Experience in the analysis of operational and financial data
• Possess strong initiative and a sense of personal responsibility
• Ability to establish and maintain rapport with the business community and interact with various levels of professionals
• Excellent organizational, written, and verbal communication skills