Commercial Assistant Property Manager

Job Summary

The Commercial Assistant Property Manager supports the Sr. Property Manager in the daily operations and financial performance of assigned commercial properties. This role assists in lease administration, tenant relations, accounting functions, vendor coordination, and reporting to ensure properties are professionally managed, well-maintained, and aligned with ownership goals.

Essential Duties and Responsibilities

• Provide administrative and operational support to the Senior Property Manager.
  • Assist with payroll, timekeeping, and personnel-related transactions as needed.
  • Review and process accounts payable and receivable, including rent collection and vendor invoices.
  • Manage the tenant work order process to ensure timely response and resolution.
  • Prepare the annual budget, quarterly forecasts, and monthly management reports.
  • Support lease administration by preparing lease abstracts, tracking key dates, and generating escalation billings for operating expenses and real estate taxes.
  • Help implement company policies, procedures, and property management best practices.
  • Ensure timely and accurate submission of property reports and accounting data through company systems.
• Aid in building operations.
  • Coordinate and oversee contractors for building repairs, warranty work, and maintenance projects.
  • Schedule and follow up on tenant build-outs, punch-list items, and move-in/move-out activities.
  • Support management of building operations staff, including scheduling, coordination, and oversight of daily activities.
• Handle tenant relations.
  • Serve as a point of contact for tenant inquiries, service requests, and operational concerns.
  • Maintain and update the building’s Tenant Guide and communication materials.
  • Afford assistance in organizing tenant appreciation events and building-wide programs to enhance satisfaction and retention.
• Engage in public relations and community involvement.
  • Represent the property and company in local business, civic, and community organizations as directed.
  • Support the property’s involvement in philanthropic and downtown development events that promote community engagement.
• Participate in professional development.
  • Continue professional growth through participation in industry organizations such as BOMA, IREM, or similar associations.
  • Pursue or maintain CPM or RPA credential candidacy to enhance skills and career progression.

Supervisory Responsibilities

This job has no supervisory responsibilities unless the Senior Property Manager is unavailable or away from the property.

Qualifications

• Bachelor’s degree in business administration, real estate, finance, or related field is preferred.
• Experience in utility management, financial analysis, or sustainability programs within an office or mixed-use portfolio.
• Strong analytical, organizational, and communication skills, with the ability to support multiple properties and deadlines simultaneously.
• Must have prior experience supporting the operations of COMMERCIAL office properties, including exposure to budgeting, CAM reconciliations, vendor coordination, and tenant relations.
• Minimum of 3 years experience in COMMERCIAL property management required.
• Exposure to Class A properties in a downtown business district is ideal.
• Proficiency with property management and accounting systems (e.g., Yardi, MRI, Angus, or similar platforms).

What We Offer

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions
• Paid Time Off (PTO) & 10+ Paid Holidays
• Paid Parental Leave
• Paid Birthday Off (Multifamily)
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Pre-Tax Commuter Benefit (Corporate)
• Wellness Perks
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount
• Employee Referral Program
• Employee Assistance Program
• Tuition Reimbursement
• Insta Pay Eligible
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefits

• Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.
• Veteran Friendly