Commercial Assistant Project Manager

About the role

D’ville Construction Inc. is the premier choice for tenant improvement (TI), medical facilities, OSHPD-compliant projects, and specialized builds across Northern California. Our approach involves tailoring each project to realize our client’s unique vision. With a deep-rooted commitment to excellence and innovation, we specialize in transforming existing properties into functional, cutting-edge spaces. We proudly serve the vibrant communities of the Bay Area and the serene landscapes of the Sierra Foothills, Central Valley, and Sacramento Valley regions.

Responsibilities

• Project Coordination & Documentation
• Aid the Project Manager with multiple construction projects across pre-construction, construction, and close-out phases.
• Maintain and track all project documentation, including RFIs, submittals, NMAs, ACDs, and change orders from start to finish.
• Receive, review, forward, and track submittals; ensure logs remain accurate and current.
• Initiate, prepare, review, track, and distribute RFIs; monitor associated cost and schedule impacts.
• Manage the project permit process and required documentation.
• Prepare bid packages, procurement tasks, and cost evaluations.
• Schedule Management
• Update the construction schedule based on field input, trade progress, and material delivery timelines.
• Coordinate with field staff daily/weekly to ensure the schedule is accurate, followed, and aligned with project milestones.
• Identify schedule issues, assist in resolving them, and alert the PM to risks affecting closeout.
• Track schedule implications tied to RFIs/NMAs/ACDs; gather impacts from subcontractors and prepare schedule updates for PM review.
• Distribute updated schedules to all project team members and confirm trade alignment.
• Budget & Cost Tracking
• Monitor project budgets and cost exposure, providing updates to the PM.
• Track all cost implications tied to RFIs/NMAs/ACDs and collect pricing from subcontractors.
• Prepare change orders for PM review.
• Field & Site Responsibilities
• Conduct regular site walks and safety inspections to monitor quality control and verify compliance with codes and safety regulations.
• Track and inspect material deliveries for accuracy and condition.
• Aid field staff with required documentation, including DNs, Impact Notifications, MOPs, and other project information.
• Coordinate with subcontractors and vendors, helping resolve field issues and coordinating communication.
• Review bidding files, issue subcontract agreements, and collect required subcontractor documentation.
• Track submittals, lead times, and long-lead items to ensure timely procurement and installation.
• Meetings & Reporting
• Attend OAC meetings, subcontractor coordination meetings, and internal project meetings as directed by the PM.
• Record and distribute detailed meeting minutes, tracking action items and follow-up tasks.
• Run meetings when needed, with oversight from the PM or Senior PM.
• Aid in preparing monthly owner project status reports and other required reporting.
• Estimating & Pre-Congestion Support
• Aid the PM/Senior PM with estimating tasks, quantity takeoffs, bid leveling, and scope reviews.
• Aid in bidding new potential projects.
• Compliance & Healthcare Standards (if applicable)
• Aid in enforcing healthcare-specific requirements such as ICRA, hospital safety protocols, and infection control standards.
• Ensure subcontractors follow all compliance expectations and documentation requirements.
• Project Closeout
• Support and/or complete project close-out activities, including collecting as-built, managing punch lists, securing warranty letters, and preparing turnover packages.

Qualifications

• Bachelor's Degree in Construction Management - OR 3+ years of construction trade experience with 2+ years construction office staff experience.
• Proficient with construction software; Autodesk / ACC / or Microsoft Project software (preferred).
• Healthcare construction experience (preferred).
• Valid California driver’s license and reliable transportation for travel to job sites.