Commercial Accounts Payable Specialist

Responsibilities

• Process and code vendor invoices for an assigned portfolio of approximately 5-10 commercial properties.
• Review invoices for accuracy, proper approvals, and supporting documentation.
• Enter invoices into Sage accounting software in a timely and accurate manner.
• Scan, upload, and maintain electronic invoice files and related documentation.
• Ensure invoices are coded to the appropriate property, account, and cost center.
• Cook up with property managers and vendors to resolve invoice discrepancies and payment inquiries.
• Aid with weekly check runs and electronic payment processing.
• Maintain organized accounts payable records in accordance with company policies and procedures.
• Support month-end closing activities related to accounts payable.
• Monitor invoice workflow to ensure deadlines are met and payments are processed on time.
• Perform other administrative and accounting support duties as assigned.

Qualifications

• 3-5 years of accounts payable experience, preferably within commercial real estate, property management, construction, or a multi-entity environment.
• Experience managing accounts payable for multiple properties, business units, or entities.
• Accounting software experience strongly preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage a high volume of transactions while meeting deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and follow established processes.
• Demonstrated success in transaction-focused accounting or accounts payable roles.