College Payroll Technician

About the role

To perform complex clerical duties related to the review of time cards and preparation of payroll for completion of monthly and variable payroll, using journey-level skills for this clerical series.

Responsibilities

• Audits student, hourly, classified, management and faculty time cards for correct totals and correct GL number and forwards to the District or higher-level payroll personnel.
• Prepares absence reports for regular classified and academic personnel.
• Maintains the payroll tracking system, monitoring time worked by part-time hourly classified employees to ensure appropriate hours-worked limits are adhered to; contacts managers regarding problems and potential solutions.
• Compiles and sends a variety of payroll reports to the District or higher-level Payroll personnel.
• Answers inquiries regarding payroll preparation and discrepancies.
• Creates monthly absence spreadsheet for part-time faculty and submits to District Payroll for input.
• Verifies hours on time cards, faculty contact hours and extended totals and forwards time cards to the District Payroll Office for input.
• Performs journal entries if incorrect codes are assigned for student or variable payroll.
• Calculates overpayments and composes correspondence to employees.
• Sorts and distributes daily payroll mail.
• Audits and recommends changes to payroll documents submitted by the College Human Resources Assistants, District Payroll and division offices relative to furloughs, in-lieu of holidays, web time payroll entries and office hours.
• Performs related duties as assigned.

Requirements

• Two (2) years of experience as a payroll clerk or equivalent, performing similar duties.
• Education/Experience: Possession of a high school diploma/GED or the equivalent.
• Knowledge: Payroll rules, policies and records affecting time reporting and record processing. Principles of record keeping. Letter, memorandum and report formats. Structured Query Language (SQL) Reporting. Professional customer service techniques for public contact in person and over the phone. Modern software applications (Microsoft Office Suite, etc.). Modern office procedures, practices and technology/equipment. Business and payroll related software applications. Business mathematics. Proper English usage, grammar, spelling and vocabulary. Proper methods and techniques for record keeping and filing in a business office.
• Skill: Skill/Ability to: Learn and apply methods, techniques, policies and regulations pertaining to payroll procedures. Perform clerical work requiring the use of independent judgment and initiative. Analyze the District's workforce in order to recognize anomalies in records. Analyze situations accurately and adopt an effective course of action. Perform data entry and mathematical computations rapidly and accurately. Work collaboratively with others to resolve problems and issues. Understand and carry out both oral and written instructions. Keyboard with accuracy. Establish and maintain cooperative work relationships with those contacted in the performance of required duties. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Qualifications

• Education/Experience: Possession of a high school diploma/GED or the equivalent. Two (2) years of experience as a payroll clerk or equivalent, performing similar duties.
• Knowledge: Payroll rules, policies and records affecting time reporting and record processing. Principles of record keeping. Letter, memorandum and report formats. Structured Query Language (SQL) Reporting. Professional customer service techniques for public contact in person and over the phone. Modern software applications (Microsoft Office Suite, etc.). Modern office procedures, practices and technology/equipment. Business and payroll related software applications. Business mathematics. Proper English usage, grammar, spelling and vocabulary. Proper methods and techniques for record keeping and filing in a business office.
• Skill: Skill/Ability to: Learn and apply methods, techniques, policies and regulations pertaining to payroll procedures. Perform clerical work requiring the use of independent judgment and initiative. Analyze the District's workforce in order to recognize anomalies in records. Analyze situations accurately and adopt an effective course of action. Perform data entry and mathematical computations rapidly and accurately. Work collaboratively with others to resolve problems and issues. Understand and carry out both oral and written instructions. Keyboard with accuracy. Establish and maintain cooperative work relationships with those contacted in the performance of required duties. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Skills

• Learn and apply methods, techniques, policies and regulations pertaining to payroll procedures.
• Perform clerical work requiring the use of independent judgment and initiative.
• Analyze the District's workforce in order to recognize anomalies in records.
• Analyze situations accurately and adopt an effective course of action.
• Perform data entry and mathematical computations rapidly and accurately.
• Work collaboratively with others to resolve problems and issues.
• Understand and carry out both oral and written instructions.
• Keyboard with accuracy.
• Establish and maintain cooperative work relationships with those contacted in the performance of required duties.

Benefits

• Yearly: $57,828.00 (Step 1) - $70,440.00 (step 5)

Pay

• Yearly: $57,828.00 (Step 1) - $70,440.00 (step 5)

Schedule

• N/A