Collections Supervisor
GSM Outdoors · Irving, TX · 1 mo ago
Accounting$400/hrFull-time
We need to output HTML fragment with sections: About the role, Responsibilities (What You'll Do), Requirements, Qualifications? The posting includes sections: About the Role, Position Summary, What You'll Do (with subsections), Requirements (What You'll Bring), Preferred Qualifications, Education, Experience, Key Competencies, Why GSM Outdoors? Also maybe Benefits, Pay, Schedule not present, so omit.
We must not repeat job title as heading. Use for each section heading. Use
for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. At end there is "Equal Employment" cut off; we should drop that.
We need to include sections only when posting has real specific content. So we will include: About the role, Responsibilities (maybe combine What You'll Do), Requirements (maybe combine Required Qualifications, Preferred Qualifications, Education, Experience, Key Competencies?), Benefits? none. Pay? none. Schedule? none.
We need to decide grouping: Could have sections: About the role, Responsibilities, Requirements, Qualifications, Benefits? but we should not create empty sections.
Better: Use headings matching content: About the role, Responsibilities, Requirements, Qualifications, Education & Experience, Key Competencies, Why GSM Outdoors? However the instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we can only include those that have content. It says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples, not strict list. So we can use those headings if content exists. For Skills maybe we have Key Competencies; could map to Skills. For Qualifications we have Required Qualifications and Preferred Qualifications. For Education maybe part of Qualifications. But we can also create Education heading if we want, but instruction says prefer few substantive sections over many thin ones. So we should combine.
Thus propose sections:
- About the role (h3) containing the description paragraphs about role and position summary.
- Responsibilities (h3) containing the bullet list of duties (What You'll Do subpoints). Could combine the many bullet points into - .
- Requirements (h3) containing Required Qualifications bullet list.
- Qualifications (h3) containing Preferred Qualifications bullet list.
- Skills (h3) containing Key Competencies bullet list.
- Why GSM Outdoors? (h3) containing that paragraph.
We must not include Benefits, Pay, Schedule as they are not present.
We must preserve all substantive information: need to include all bullet points from What You'll Do, Requirements, Preferred Qualifications, Key Competencies, etc.
We need to ensure we don't lose any details.
Let's extract content.
About the Role: first paragraph after "Description About the Role". Actually the posting starts with "Description About the Role GSM Outdoors is seeking..." We'll capture that paragraph plus Position Summary.
Position Summary paragraph: "The Collections Supervisor oversees the daily workflow, performance, and development of the AR Collections team while supporting customer satisfaction and timely cash collections. This position monitors assigned customer accounts from top to bottom, ensuring outstanding balances, claims, deductions, payment issues, and other account activity are actively addressed. The Collections Supervisor is responsible for reviewing AR aging, analyzing collection performance and trends, preparing management reports, conducting team coaching and evaluations, supporting training, developing process improvements and SOPs, and serving as the first escalation point for complex customer and collections matters. This position also oversees the Statements Inbox and related requests assigned to the Collections team."
We'll combine About the role and Position Summary into one
About the role
with maybe two paragraphs.
Responsibilities: The "What You'll Do" section includes multiple bullet groups: Collections Team Leadership, Accounts Receivable & Collections Management, Aging, Reporting & Analytics, Customer Account Resolution, Statements Inbox & EDI Management, Month-End & Process Controls, Cross-Functional Collaboration, Continuous Improvement. Each has sub-bullets.
We need to preserve all bullet points. We'll create a
with - for each bullet point (including sub-bullets). Might be long but okay.
We must not invent or summarize away detail. So we need to copy each bullet exactly as in text.
Let's list them:
Under Collections Team Leadership:
- Lead, train, coach, and develop the AR Collections team to improve performance and achieve department and company goals.
- Monitor daily and weekly team workflows and adjust priorities and assignments as needed.
- Ensure Collections Specialists are actively working their assigned customer accounts from top to bottom, addressing all outstanding account activity.
- Conduct regular one-on-one meetings with team members to discuss performance, roadblocks, priorities, development opportunities, and areas of focus.
- Provide timely coaching and performance feedback.
- Conduct employee evaluations on a bi-monthly basis and provide ongoing performance guidance.
- Hold team members accountable for established goals, performance expectations, and departmental processes.
- Identify training needs and develop or coordinate training to address knowledge and performance gaps.
- Step in and actively manage collection activities when team members are absent or positions are vacant.
- Ensure the team effectively utilizes time, resources, and available tools.
Accounts Receivable & Collections Management:
- Monitor the AR portfolio and ensure collection activities are prioritized based on aging, customer risk, payment history, and business needs.
- Review 30-, 60-, and 90+ day aging buckets regularly and ensure appropriate follow-up is completed.
- Address accounts that are more than 30 days outstanding and communicate significant issues to appropriate business unit leaders.
- Research past-due accounts and provide guidance to Collections Specialists on complex balances and collection strategies.
- Serve as the first escalation point for customer and Collections Specialist questions related to claims, collections, payment terms, account balances, and payment compliance.
- Review customer accounts holistically to ensure all outstanding issues are identified and addressed.
- Communicate identified high-risk accounts and collection concerns to management as appropriate.
- Support resolution of customer payment application issues and account discrepancies.
- Assist with deductions, claims, and customer portal issues as needed.
- Maintain a customer-service mindset while ensuring customers remain compliant with established payment terms.
Aging, Reporting & Analytics:
- Prepare bi-monthly AR aging reports for the Collections team.
- Prepare daily, weekly, and monthly collection reports for management and senior leadership.
- Present collection reporting and performance results as required.
- Analyze collection reports and key performance metrics to identify trends, strengths, weaknesses, and opportunities.
- Monitor team performance against collection goals and business objectives.
- Audit AR aging reports and system notes to ensure required collection activities and documentation are completed.
- Conduct spot checks of account research, supporting documentation, and backup used to dispute discrepancies.
- Use data and trend analysis to identify inefficiencies and recommend process improvements.
Customer Account Resolution:
- Research complex customer accounts and assist team members with resolving past-due balances and payment questions.
- Serve as an escalation point for customer concerns and collection-related issues.
- Work collaboratively with internal departments to resolve account discrepancies, claims, deductions, payment issues, and other barriers to collection.
- Review customer documentation and supporting information to help resolve disputes.
- Support the team in maintaining accurate account records, notes, and collection documentation.
- Develop effective solutions that balance customer service with the company's collection and payment-term requirements.
Statements Inbox & EDI Management:
- Oversee the day-to-day operation of the Statements Inbox and ensure requests are reviewed and addressed in a timely manner.
- Monitor incoming statement requests and related customer communications.
- Ensure responsibilities assigned to the Collections team through the Statements Inbox are appropriately prioritized and completed.
- Review the EDI Issues SharePoint site for awareness of customer and transaction-related issues.
- Coordinate and support resolution of EDI issues impacting collections or customer accounts.
- Escalate recurring or significant issues to appropriate leaders and cross-functional partners.
Month-End & Process Controls:
- Review and complete month-end checklists for the Collections department.
- Assist in designing, implementing, and maintaining collection processes and internal controls.
- Audit department processes to ensure required steps, documentation, and system notes are completed accurately.
- Identify process gaps and recommend improvements to increase efficiency, accuracy, and collection effectiveness.
- Create, update, and maintain standard operating procedures (SOPs) for collection processes.
- Support implementation of new processes, controls, and tools.
- Ensure collection practices align with company policies and established procedures.
Cross-Functional Collaboration:
- Partner with Accounting, Sales, Customer Service, Operations, and Business Unit leadership to resolve customer account issues.
- Communicate collection risks, aging concerns, and customer issues to appropriate stakeholders.
- Build productive relationships across departments to improve cash flow and customer satisfaction.
- Collaborate with internal teams to identify root causes of recurring collection issues and develop sustainable solutions.
- Provide clear and professional communication to employees, managers, executives, customers, and other stakeholders.
Continuous Improvement:
- Identify inefficiencies within collection processes and recommend practical improvements.
- Analyze workflows, systems, and team performance to improve productivity and collection results.
- Develop and implement new procedures and best practices.
- Evaluate opportunities to improve automation, reporting, documentation, and account management.
- Encourage team members to contribute ideas and solutions that improve the customer and employee experience.
- Stay current on collection practices, customer requirements, and relevant systems and processes.
Now Requirements (What You'll Bring) Required Qualifications bullet list:
- 3–4+ years of experience managing a team of 5 or more employees.
- Strong Accounts Receivable and collections experience.
- Demonstrated experience managing collection activities across a large customer portfolio.
- Strong understanding of AR aging, customer payment terms, collections processes, claims, deductions, and account reconciliation.
- Excellent analytical, critical-thinking, and problem-solving skills.
- Strong organizational and time-management skills.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to clearly and professionally communicate with employees, customers, managers, executives, and cross-functional partners.
- Strong working knowledge of Microsoft Office, particularly Excel and Outlook.
- Ability to work independently while managing a high-volume workload.
- Demonstrated ability to lead, coach, train, and hold team members accountable.
- Willingness to take a hands-on approach and directly support collection activities when needed.
- Strong attention to detail and commitment to accuracy.
- Ability to identify risks, investigate issues, and develop effective solutions.
Preferred Qualifications bullet list:
- Experience with customer deductions and claims.
- Experience working with customer portals and accounting/ERP systems.
- Experience working with Amazon and Walmart customer portals is a plus.
- Experience managing an AR portfolio of $400M+ is preferred.
- Experience developing SOPs and implementing process improvements.
- Experience working with EDI-related customer or accounts receivable issues.
- Experience within a high-volume, multi-brand, consumer products, retail, manufacturing, or distribution environment is preferred.
Education bullet list (Education & Experience):
- Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
- Equivalent combination of relevant education and professional experience may be considered.
Experience bullet list (Experience):
- 3–4+ years of people-management experience, preferably leading a team of 5 or more.
- Prior experience in Accounts Receivable, Collections, Credit, or a closely related finance function.
- Experience managing a significant customer AR portfolio is strongly preferred.
Key Competencies bullet list:
- Hands-On Leadership: Willing and able to jump in and perform the work when the team needs additional support.
- Analytical: Uses aging reports, performance metrics, and account data to identify trends and make informed decisions.
- Customer Focused: Balances effective collections with strong customer service and professional relationships.
- Accountability: Establishes clear expectations and holds the team accountable for results.
- Problem Solver: Effectively investigates complex account issues and develops practical solutions.
- Process Improvement: Identifies inefficiencies and proactively develops better processes and SOPs.
- Communication: Communicates clearly and professionally with stakeholders at all levels.
- Organization: Effectively manages multiple priorities,
for prose. We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. At end there is "Equal Employment" cut off; we should drop that. We need to include sections only when posting has real specific content. So we will include: About the role, Responsibilities (maybe combine What You'll Do), Requirements (maybe combine Required Qualifications, Preferred Qualifications, Education, Experience, Key Competencies?), Benefits? none. Pay? none. Schedule? none. We need to decide grouping: Could have sections: About the role, Responsibilities, Requirements, Qualifications, Benefits? but we should not create empty sections. Better: Use headings matching content: About the role, Responsibilities, Requirements, Qualifications, Education & Experience, Key Competencies, Why GSM Outdoors? However the instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we can only include those that have content. It says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples, not strict list. So we can use those headings if content exists. For Skills maybe we have Key Competencies; could map to Skills. For Qualifications we have Required Qualifications and Preferred Qualifications. For Education maybe part of Qualifications. But we can also create Education heading if we want, but instruction says prefer few substantive sections over many thin ones. So we should combine.
Thus propose sections:
- About the role (h3) containing the description paragraphs about role and position summary.
- Responsibilities (h3) containing the bullet list of duties (What You'll Do subpoints). Could combine the many bullet points into - .
- Requirements (h3) containing Required Qualifications bullet list.
- Qualifications (h3) containing Preferred Qualifications bullet list.
- Skills (h3) containing Key Competencies bullet list.
- Why GSM Outdoors? (h3) containing that paragraph.
We must not include Benefits, Pay, Schedule as they are not present.
We must preserve all substantive information: need to include all bullet points from What You'll Do, Requirements, Preferred Qualifications, Key Competencies, etc.
We need to ensure we don't lose any details.
Let's extract content.
About the Role: first paragraph after "Description About the Role". Actually the posting starts with "Description About the Role GSM Outdoors is seeking..." We'll capture that paragraph plus Position Summary.
Position Summary paragraph: "The Collections Supervisor oversees the daily workflow, performance, and development of the AR Collections team while supporting customer satisfaction and timely cash collections. This position monitors assigned customer accounts from top to bottom, ensuring outstanding balances, claims, deductions, payment issues, and other account activity are actively addressed. The Collections Supervisor is responsible for reviewing AR aging, analyzing collection performance and trends, preparing management reports, conducting team coaching and evaluations, supporting training, developing process improvements and SOPs, and serving as the first escalation point for complex customer and collections matters. This position also oversees the Statements Inbox and related requests assigned to the Collections team."
We'll combine About the role and Position Summary into one
About the role
with maybe two paragraphs.
Responsibilities: The "What You'll Do" section includes multiple bullet groups: Collections Team Leadership, Accounts Receivable & Collections Management, Aging, Reporting & Analytics, Customer Account Resolution, Statements Inbox & EDI Management, Month-End & Process Controls, Cross-Functional Collaboration, Continuous Improvement. Each has sub-bullets.
We need to preserve all bullet points. We'll create a
with - for each bullet point (including sub-bullets). Might be long but okay.
We must not invent or summarize away detail. So we need to copy each bullet exactly as in text.
Let's list them:
Under Collections Team Leadership:
- Lead, train, coach, and develop the AR Collections team to improve performance and achieve department and company goals.
- Monitor daily and weekly team workflows and adjust priorities and assignments as needed.
- Ensure Collections Specialists are actively working their assigned customer accounts from top to bottom, addressing all outstanding account activity.
- Conduct regular one-on-one meetings with team members to discuss performance, roadblocks, priorities, development opportunities, and areas of focus.
- Provide timely coaching and performance feedback.
- Conduct employee evaluations on a bi-monthly basis and provide ongoing performance guidance.
- Hold team members accountable for established goals, performance expectations, and departmental processes.
- Identify training needs and develop or coordinate training to address knowledge and performance gaps.
- Step in and actively manage collection activities when team members are absent or positions are vacant.
- Ensure the team effectively utilizes time, resources, and available tools.
Accounts Receivable & Collections Management:
- Monitor the AR portfolio and ensure collection activities are prioritized based on aging, customer risk, payment history, and business needs.
- Review 30-, 60-, and 90+ day aging buckets regularly and ensure appropriate follow-up is completed.
- Address accounts that are more than 30 days outstanding and communicate significant issues to appropriate business unit leaders.
- Research past-due accounts and provide guidance to Collections Specialists on complex balances and collection strategies.
- Serve as the first escalation point for customer and Collections Specialist questions related to claims, collections, payment terms, account balances, and payment compliance.
- Review customer accounts holistically to ensure all outstanding issues are identified and addressed.
- Communicate identified high-risk accounts and collection concerns to management as appropriate.
- Support resolution of customer payment application issues and account discrepancies.
- Assist with deductions, claims, and customer portal issues as needed.
- Maintain a customer-service mindset while ensuring customers remain compliant with established payment terms.
Aging, Reporting & Analytics:
- Prepare bi-monthly AR aging reports for the Collections team.
- Prepare daily, weekly, and monthly collection reports for management and senior leadership.
- Present collection reporting and performance results as required.
- Analyze collection reports and key performance metrics to identify trends, strengths, weaknesses, and opportunities.
- Monitor team performance against collection goals and business objectives.
- Audit AR aging reports and system notes to ensure required collection activities and documentation are completed.
- Conduct spot checks of account research, supporting documentation, and backup used to dispute discrepancies.
- Use data and trend analysis to identify inefficiencies and recommend process improvements.
Customer Account Resolution:
- Research complex customer accounts and assist team members with resolving past-due balances and payment questions.
- Serve as an escalation point for customer concerns and collection-related issues.
- Work collaboratively with internal departments to resolve account discrepancies, claims, deductions, payment issues, and other barriers to collection.
- Review customer documentation and supporting information to help resolve disputes.
- Support the team in maintaining accurate account records, notes, and collection documentation.
- Develop effective solutions that balance customer service with the company's collection and payment-term requirements.
Statements Inbox & EDI Management:
- Oversee the day-to-day operation of the Statements Inbox and ensure requests are reviewed and addressed in a timely manner.
- Monitor incoming statement requests and related customer communications.
- Ensure responsibilities assigned to the Collections team through the Statements Inbox are appropriately prioritized and completed.
- Review the EDI Issues SharePoint site for awareness of customer and transaction-related issues.
- Coordinate and support resolution of EDI issues impacting collections or customer accounts.
- Escalate recurring or significant issues to appropriate leaders and cross-functional partners.
Month-End & Process Controls:
- Review and complete month-end checklists for the Collections department.
- Assist in designing, implementing, and maintaining collection processes and internal controls.
- Audit department processes to ensure required steps, documentation, and system notes are completed accurately.
- Identify process gaps and recommend improvements to increase efficiency, accuracy, and collection effectiveness.
- Create, update, and maintain standard operating procedures (SOPs) for collection processes.
- Support implementation of new processes, controls, and tools.
- Ensure collection practices align with company policies and established procedures.
Cross-Functional Collaboration:
- Partner with Accounting, Sales, Customer Service, Operations, and Business Unit leadership to resolve customer account issues.
- Communicate collection risks, aging concerns, and customer issues to appropriate stakeholders.
- Build productive relationships across departments to improve cash flow and customer satisfaction.
- Collaborate with internal teams to identify root causes of recurring collection issues and develop sustainable solutions.
- Provide clear and professional communication to employees, managers, executives, customers, and other stakeholders.
Continuous Improvement:
- Identify inefficiencies within collection processes and recommend practical improvements.
- Analyze workflows, systems, and team performance to improve productivity and collection results.
- Develop and implement new procedures and best practices.
- Evaluate opportunities to improve automation, reporting, documentation, and account management.
- Encourage team members to contribute ideas and solutions that improve the customer and employee experience.
- Stay current on collection practices, customer requirements, and relevant systems and processes.
Now Requirements (What You'll Bring) Required Qualifications bullet list:
- 3–4+ years of experience managing a team of 5 or more employees.
- Strong Accounts Receivable and collections experience.
- Demonstrated experience managing collection activities across a large customer portfolio.
- Strong understanding of AR aging, customer payment terms, collections processes, claims, deductions, and account reconciliation.
- Excellent analytical, critical-thinking, and problem-solving skills.
- Strong organizational and time-management skills.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to clearly and professionally communicate with employees, customers, managers, executives, and cross-functional partners.
- Strong working knowledge of Microsoft Office, particularly Excel and Outlook.
- Ability to work independently while managing a high-volume workload.
- Demonstrated ability to lead, coach, train, and hold team members accountable.
- Willingness to take a hands-on approach and directly support collection activities when needed.
- Strong attention to detail and commitment to accuracy.
- Ability to identify risks, investigate issues, and develop effective solutions.
Preferred Qualifications bullet list:
- Experience with customer deductions and claims.
- Experience working with customer portals and accounting/ERP systems.
- Experience working with Amazon and Walmart customer portals is a plus.
- Experience managing an AR portfolio of $400M+ is preferred.
- Experience developing SOPs and implementing process improvements.
- Experience working with EDI-related customer or accounts receivable issues.
- Experience within a high-volume, multi-brand, consumer products, retail, manufacturing, or distribution environment is preferred.
Education bullet list (Education & Experience):
- Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
- Equivalent combination of relevant education and professional experience may be considered.
Experience bullet list (Experience):
- 3–4+ years of people-management experience, preferably leading a team of 5 or more.
- Prior experience in Accounts Receivable, Collections, Credit, or a closely related finance function.
- Experience managing a significant customer AR portfolio is strongly preferred.
Key Competencies bullet list:
- Hands-On Leadership: Willing and able to jump in and perform the work when the team needs additional support.
- Analytical: Uses aging reports, performance metrics, and account data to identify trends and make informed decisions.
- Customer Focused: Balances effective collections with strong customer service and professional relationships.
- Accountability: Establishes clear expectations and holds the team accountable for results.
- Problem Solver: Effectively investigates complex account issues and develops practical solutions.
- Process Improvement: Identifies inefficiencies and proactively develops better processes and SOPs.
- Communication: Communicates clearly and professionally with stakeholders at all levels.
- Organization: Effectively manages multiple priorities,
About the role
with maybe twoparagraphs. Responsibilities: The "What You'll Do" section includes multiple bullet groups: Collections Team Leadership, Accounts Receivable & Collections Management, Aging, Reporting & Analytics, Customer Account Resolution, Statements Inbox & EDI Management, Month-End & Process Controls, Cross-Functional Collaboration, Continuous Improvement. Each has sub-bullets. We need to preserve all bullet points. We'll create a
- with
- for each bullet point (including sub-bullets). Might be long but okay. We must not invent or summarize away detail. So we need to copy each bullet exactly as in text. Let's list them: Under Collections Team Leadership: - Lead, train, coach, and develop the AR Collections team to improve performance and achieve department and company goals. - Monitor daily and weekly team workflows and adjust priorities and assignments as needed. - Ensure Collections Specialists are actively working their assigned customer accounts from top to bottom, addressing all outstanding account activity. - Conduct regular one-on-one meetings with team members to discuss performance, roadblocks, priorities, development opportunities, and areas of focus. - Provide timely coaching and performance feedback. - Conduct employee evaluations on a bi-monthly basis and provide ongoing performance guidance. - Hold team members accountable for established goals, performance expectations, and departmental processes. - Identify training needs and develop or coordinate training to address knowledge and performance gaps. - Step in and actively manage collection activities when team members are absent or positions are vacant. - Ensure the team effectively utilizes time, resources, and available tools. Accounts Receivable & Collections Management: - Monitor the AR portfolio and ensure collection activities are prioritized based on aging, customer risk, payment history, and business needs. - Review 30-, 60-, and 90+ day aging buckets regularly and ensure appropriate follow-up is completed. - Address accounts that are more than 30 days outstanding and communicate significant issues to appropriate business unit leaders. - Research past-due accounts and provide guidance to Collections Specialists on complex balances and collection strategies. - Serve as the first escalation point for customer and Collections Specialist questions related to claims, collections, payment terms, account balances, and payment compliance. - Review customer accounts holistically to ensure all outstanding issues are identified and addressed. - Communicate identified high-risk accounts and collection concerns to management as appropriate. - Support resolution of customer payment application issues and account discrepancies. - Assist with deductions, claims, and customer portal issues as needed. - Maintain a customer-service mindset while ensuring customers remain compliant with established payment terms. Aging, Reporting & Analytics: - Prepare bi-monthly AR aging reports for the Collections team. - Prepare daily, weekly, and monthly collection reports for management and senior leadership. - Present collection reporting and performance results as required. - Analyze collection reports and key performance metrics to identify trends, strengths, weaknesses, and opportunities. - Monitor team performance against collection goals and business objectives. - Audit AR aging reports and system notes to ensure required collection activities and documentation are completed. - Conduct spot checks of account research, supporting documentation, and backup used to dispute discrepancies. - Use data and trend analysis to identify inefficiencies and recommend process improvements. Customer Account Resolution: - Research complex customer accounts and assist team members with resolving past-due balances and payment questions. - Serve as an escalation point for customer concerns and collection-related issues. - Work collaboratively with internal departments to resolve account discrepancies, claims, deductions, payment issues, and other barriers to collection. - Review customer documentation and supporting information to help resolve disputes. - Support the team in maintaining accurate account records, notes, and collection documentation. - Develop effective solutions that balance customer service with the company's collection and payment-term requirements. Statements Inbox & EDI Management: - Oversee the day-to-day operation of the Statements Inbox and ensure requests are reviewed and addressed in a timely manner. - Monitor incoming statement requests and related customer communications. - Ensure responsibilities assigned to the Collections team through the Statements Inbox are appropriately prioritized and completed. - Review the EDI Issues SharePoint site for awareness of customer and transaction-related issues. - Coordinate and support resolution of EDI issues impacting collections or customer accounts. - Escalate recurring or significant issues to appropriate leaders and cross-functional partners. Month-End & Process Controls: - Review and complete month-end checklists for the Collections department. - Assist in designing, implementing, and maintaining collection processes and internal controls. - Audit department processes to ensure required steps, documentation, and system notes are completed accurately. - Identify process gaps and recommend improvements to increase efficiency, accuracy, and collection effectiveness. - Create, update, and maintain standard operating procedures (SOPs) for collection processes. - Support implementation of new processes, controls, and tools. - Ensure collection practices align with company policies and established procedures. Cross-Functional Collaboration: - Partner with Accounting, Sales, Customer Service, Operations, and Business Unit leadership to resolve customer account issues. - Communicate collection risks, aging concerns, and customer issues to appropriate stakeholders. - Build productive relationships across departments to improve cash flow and customer satisfaction. - Collaborate with internal teams to identify root causes of recurring collection issues and develop sustainable solutions. - Provide clear and professional communication to employees, managers, executives, customers, and other stakeholders. Continuous Improvement: - Identify inefficiencies within collection processes and recommend practical improvements. - Analyze workflows, systems, and team performance to improve productivity and collection results. - Develop and implement new procedures and best practices. - Evaluate opportunities to improve automation, reporting, documentation, and account management. - Encourage team members to contribute ideas and solutions that improve the customer and employee experience. - Stay current on collection practices, customer requirements, and relevant systems and processes. Now Requirements (What You'll Bring) Required Qualifications bullet list: - 3–4+ years of experience managing a team of 5 or more employees. - Strong Accounts Receivable and collections experience. - Demonstrated experience managing collection activities across a large customer portfolio. - Strong understanding of AR aging, customer payment terms, collections processes, claims, deductions, and account reconciliation. - Excellent analytical, critical-thinking, and problem-solving skills. - Strong organizational and time-management skills. - Excellent verbal, written, and interpersonal communication skills. - Ability to clearly and professionally communicate with employees, customers, managers, executives, and cross-functional partners. - Strong working knowledge of Microsoft Office, particularly Excel and Outlook. - Ability to work independently while managing a high-volume workload. - Demonstrated ability to lead, coach, train, and hold team members accountable. - Willingness to take a hands-on approach and directly support collection activities when needed. - Strong attention to detail and commitment to accuracy. - Ability to identify risks, investigate issues, and develop effective solutions. Preferred Qualifications bullet list: - Experience with customer deductions and claims. - Experience working with customer portals and accounting/ERP systems. - Experience working with Amazon and Walmart customer portals is a plus. - Experience managing an AR portfolio of $400M+ is preferred. - Experience developing SOPs and implementing process improvements. - Experience working with EDI-related customer or accounts receivable issues. - Experience within a high-volume, multi-brand, consumer products, retail, manufacturing, or distribution environment is preferred. Education bullet list (Education & Experience): - Bachelor's degree in Accounting, Finance, Business, or a related field preferred. - Equivalent combination of relevant education and professional experience may be considered. Experience bullet list (Experience): - 3–4+ years of people-management experience, preferably leading a team of 5 or more. - Prior experience in Accounts Receivable, Collections, Credit, or a closely related finance function. - Experience managing a significant customer AR portfolio is strongly preferred. Key Competencies bullet list: - Hands-On Leadership: Willing and able to jump in and perform the work when the team needs additional support. - Analytical: Uses aging reports, performance metrics, and account data to identify trends and make informed decisions. - Customer Focused: Balances effective collections with strong customer service and professional relationships. - Accountability: Establishes clear expectations and holds the team accountable for results. - Problem Solver: Effectively investigates complex account issues and develops practical solutions. - Process Improvement: Identifies inefficiencies and proactively develops better processes and SOPs. - Communication: Communicates clearly and professionally with stakeholders at all levels. - Organization: Effectively manages multiple priorities,