Collections Assistant

We need to produce HTML fragment with sections: About the role? Actually description includes mission, equity goals, etc. Should we include "About the role"? The posting includes mission and equity goals; maybe we can put that as "About the role" or "About the organization". The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading. We need to include sections only when posting has real, specific content. So we need to extract content for each. We have mission and equity goals: could be "About the role" or maybe "About the organization". The instruction says use headings like About the role, Responsibilities, etc. So we can use "About the role" for mission description. Responsibilities: we have a list of responsibilities. Should be

• . Requirements: there is a "Requirements" heading in the posting, then "Qualifications". The posting includes "Requirements Qualifications". Might combine? We need separate sections if content exists. The posting has "Requirements" then "Qualifications". Under Requirements they list "To perform this job successfully..." then "MATHEMATICAL And COMPUTER SKILLS", "REASONING ABILITY", "Competencies", "CERTIFICATES, LICENSES, REGISTRATIONS", "Experience And Education", "Physical Demands", etc. So we can treat "Requirements" as a section containing those bullet points? But they are not bullet list; they are paragraphs. We can still use

  for prose. However instruction: Use

  • for any list of duties/requirements/benefits. So if there is a list, we should use list. The "MATHEMATICAL And COMPUTER SKILLS" etc are not bullet list but could be considered list items. Might be better to treat each as
    • . But we need to preserve all substantive info. Could convert each bullet-like line into
    • . However the text includes sentences like "Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume." That's a sentence; we could keep as

      . The instruction says use

      • for any list of duties/requirements/benefits. If it's not explicitly a list, we can use

        . Safer to use

        for paragraphs. We also have "Qualifications" maybe duplicate of Requirements? Actually they have "Requirements Qualifications" as a heading then subheadings. We could treat "Qualifications" as a section with the content under it (Experience And Education etc). But we already have Requirements covering similar. To avoid duplication, we could combine Requirements and Qualifications into one section? But instruction says include a section ONLY when posting has real, specific content for it. It doesn't forbid merging. However they gave examples of headings; we can choose to include both if content distinct. Let's see: After "Requirements Qualifications" they have "To perform this job successfully..." then "MATHEMATICAL And COMPUTER SKILLS", "REASONING ABILITY", "Competencies", "CERTIFICATES, LICENSES, REGISTRATIONS", "Experience And Education", "Physical Demands". That's all under Requirements/Qualifications. So we could have a single section "Requirements" containing all that. Or we could split into "Requirements" (the initial paragraph) and "Qualifications" (the rest). But the posting lumps them together. Safer to make one section "Requirements" and include all details. We also have "Skills" maybe not separate; we have mathematical and computer skills etc. Could be under Skills. But we already have them in Requirements. Could create a Skills section for those skill items. However we need to avoid thin sections. Might be better to have Skills section containing mathematical/computer skills, reasoning ability, competencies, certificates, etc. But then we lose Experience And Education etc. Could have Qualifications section for experience/education. Let's think. The instruction: "Prefer a few substantive sections over many thin ones." So we should not create many small sections. Perhaps we can have: About the role, Responsibilities, Requirements (which includes skills, experience, qualifications, physical demands). That's three sections. That seems good. We also have Work schedule: "Work schedule is full-time, Monday through Friday, 37.5 hours weekly during business hours of 8:00am-5:00pm". That's schedule info. Should we create a Schedule section? The instruction says include a section ONLY when posting has real, specific content for it. Yes we have schedule specifics. So we should add a Schedule section. We also have Pay? Not mentioned. Benefits? Not mentioned. So we omit those. We also have Work Environment: "Frequently exposed to moving mechanical parts. The noise level in the work environment is usually moderate." That's work environment; not a standard heading but could be part of Requirements or maybe a separate section? Not in the list of headings; we could include as part of Requirements or maybe as a paragraph under Requirements. Since not a standard heading, we can incorporate into Requirements. Also "Reasonable accommodations may be made..." appears multiple times; we can keep. We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. The posting includes EEO statement etc. We should remove that. Also "Norman Rockwell Museum is an equal opportunity employer..." etc. Remove. Also "The Position Reporting to the Archivist and Collections Manager, The Collections Assistant is a three-year Institute of Museum and Library Services (IMLS) grant funded position as part of the NRM’s “Preserving the American Visual Story" project." That's substantive; keep. We need to preserve ALL substantive information; do not invent or summarize away detail. Thus we need to extract: - About the role: mission statement, equity goals, maybe also the description of the position (reporting to Archivist etc). Could combine. Let's parse: Description Our Mission The Norman Rockwell Museum illuminates the power of American illustration art to reflect and shape society, and advances the enduring values of kindness, respect, and social equity portrayed by Norman Rockwell. Equity Goals NRM embraces the values of diversity, equity, access, and inclusion to create a successful workplace and a more equitable society. Our mission embodies these values. We are committed to building a team that represents a variety of identities, experiences, backgrounds, perspectives, and skills. We believe that the more inclusive we are, the more successful the organization, its employees, and our work in the world will be. Norman Rockwell Museum is an equal opportunity employer that is committed to equity and inclusion. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Norman Rockwell Museum is a drug-free workplace. The Position Reporting to the Archivist and Collections Manager, The Collections Assistant is a three-year Institute of Museum and Library Services (IMLS) grant funded position as part of the NRM’s “Preserving the American Visual Story" project. This project will focus on the following subset of the NRM collection: 1,000 works of art; 2,500 published ephemera including magazines, tear sheets, and books; 1,000 items of photographic materials (mostly prints); 500 items of supporting ephemera, including sketch pads, diaries, and correspondence. Responsibilities The Collections Assistant's chief responsibilities are to inventory, catalog, research, condition report, rehouse, label, and create contextual materials and background information for the objects to be identified by this project, to ensure each work is properly identified, described, and institutionally recorded in preparation for responsible digitization. While working with each object the Collections Assistant will flag those which 1) need additional research into provenance, 2) would benefit from additional cultural and contextual research, 3) need rehousing, and 4) need conservation Additional Responsibilities Creating and updating computerized records in the collections management system, EMu, and the online public portal, IMu; as well as updating the physical acquisition files. Ensuring and overseeing that object handling is in accordance with best practices and standards within the museum field.Ensuring and overseeing the safe digitization of selected materials. Conducting regular permanent collection inventories; maintaining internal and external records relating to object movement for grant activities.Assisting with the creation of social media content to support and share grant-related activities. Assisting the Curatorial team to utilize the newly cataloged and digitized materials for inclusion in exhibitions and related educational products and programs.Following and updating the EMu cataloging style guide to ensure sustainability of project efforts. Working with seasonal curatorial interns on cataloging and research projects for the Rockwell Center for Illustration History. Consulting with scholar advisors, the Chief Curator, and the Chief of Curatorial Affairs to ensure accurate contextual descriptions for selected collections. Requirements Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MATHEMATICAL And COMPUTER SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must be able to understand and use highly technical computer equipment and systems, in particular a variety of databases, and be familiar with Microsoft Office applications including Outlook, Excel and Word as well as position specific programs such as Silverfish, Adobe Suite of Programs and basic CAD skills. REASONING ABILITY Ability to solve complicated and practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form. Competencies Exhibits excellent decision-making skills, judgment and adaptability. Maintains a customer service orientation and is a team player. CERTIFICATES, LICENSES, REGISTRATIONS Valid driver’s license. Experience And Education B.A. in art history, museum studies, library science, or equivalent, plus a minimum of three years’ experience in a collections role in a museum setting is required. Familiarity with collections management, inventory, cataloging, object handling, and digitization. Knowledge of collection management databases, and photo-editing software. Masters in some aspect of collections management, museum studies, library sciences, or other humanities field preferred. Physical Demands Regularly required to talk, hear, stand, walk, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. Frequently lift and/or move up to 40 pounds. Specific vision abilities include color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities include on-call with the ability to respond to various situations essential. Work schedule is full-time, Monday through Friday, 37.5 hours weekly during business hours of 8:00am-5:00pm Work Environment Frequently exposed to moving mechanical parts. The noise level in the work environment is usually moderate. We need to remove duplicated lines: "Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." appears twice; we should keep only once. Also "Responsibilities include on-call with the ability to respond to various situations essential." maybe a fragment; keep. Now craft HTML. We'll have:

        About the role

        Mission statement...

        Equity Goals...

        The Position Reporting to the Archivist and Collections Manager, The Collections Assistant is a three-year Institute of Museum and Library Services (IMLS) grant