Co-worker Leave of Absence Specialist

Key Responsibilities

• Administer all leave programs, including FMLA, ADA/Reasonable Accommodation, short-term and long-term disability, workers' compensation, military leave, and applicable state/local leave laws
• Determine eligibility, track leave usage, and ensure accurate designation and documentation
• Maintain compliance with federal, state, and local regulations and internal policies
• Monitor overlapping leave types and coordinate benefits continuation as required

Co-worker & Manager Support

• Serve as the primary point of contact for co-workers and managers regarding leave questions and processes
• Clearly explain leave options, rights, responsibilities, and timelines
• Provide guidance to managers on attendance impacts, return-to-work expectations, and accommodations

Vendor & Internal Coordination

• Coordinate with third-party leave and disability vendors, payroll, benefits, and HR partners
• Ensure timely exchange of information and accurate recordkeeping
• Follow up on medical certifications, recertifications, and return-to-work documentation

Documentation & Recordkeeping

• Maintain confidential and accurate leave records in HRIS and co-worker files
• Generate reports related to leave usage, trends, and compliance
• Support audits and internal reviews as needed

Process Improvement

• Identify opportunities to improve leave processes, communication, and co-worker experience
• Aid in updating policies, procedures, and manager/co-worker resources
• Stay current on regulatory changes impacting leave administration