CMMS Administrator – Facilities Operations

Key Responsibilities

• Serve as the primary administrator and subject matter expert for the CMMS/IWMS platform
• Manage system configuration, workflows, asset data integrity, and user support
• Ensure integrations with Smart Building and related operational systems function properly
• Troubleshoot CMMS issues and coordinate escalation with internal technology teams or external vendors when needed
• Support continuous improvement initiatives related to maintenance systems and operational efficiency

Work Order & Maintenance Management

• Oversee work order lifecycle management including creation, assignment, tracking, updates, and closure
• Maintain and optimize preventative maintenance schedules and programs
• Support maintenance planning and coordination activities across the facility
• Assist with vendor scheduling and contractor coordination

Asset & Inventory Management

• Maintain accurate asset records and equipment data within the CMMS
• Assist with spare parts inventory management and tracking
• Support asset lifecycle documentation and reporting initiatives

Reporting & Operational Analytics

• Generate CMMS reports, dashboards, and KPI tracking metrics
• Assist facilities leadership with maintenance performance reporting and operational insights
• Identify trends and opportunities for process improvement

Qualifications

• Associate’s degree in Engineering, Technology, Business Administration, Facilities Management, or related field preferred
• 3+ years of experience working with CMMS, IWMS, EAM, or related maintenance management systems
• Experience supporting facilities operations, maintenance planning, asset management, or building systems environments
• Familiarity with preventative maintenance programs and work order management
• Strong analytical, organizational, and problem-solving skills
• Proficiency with Microsoft Office and/or Google Workspace
• Strong communication skills with the ability to work across technical and non-technical teams
• Experience within smart buildings, commercial facilities, manufacturing, broadcast/media, or large campus environments is a plus