CMMS Administrator

At Syner-G, we enable our people to build careers that impact positively on their quality of life. Through our expertise, insight, consulting, and management skills, we accelerate breakthrough science and delivery of life-enhancing therapies to more patients. We work across a diverse range of clients and projects, supporting organizations from drug discovery and approval through to commercialization. Our work is meaningful, varied, and thought-provoking, with a strategic emphasis and solutions-driven approach, delivering significant real-world outcomes.

Underpinning this mission is a culture that aligns with our goals, enabling our people to grow, supporting their learning, and rewarding them in diverse ways. Syner-G was recently honored with BioSpace's "Best Places to Work" 2026 award for the third consecutive year, reflecting our commitment to a positive and engaging work environment with a focus on culture, career growth, development opportunities, financial rewards, leadership, and innovation.

About the role

The CMMS Administrator is responsible for maintaining and supporting the site's Computerized Maintenance Management System (CMMS), ensuring the accuracy of maintenance-related data, work order management, equipment records, and department documentation. This role supports Maintenance, Calibration, and Facilities operations by administering training records, managing service contracts, maintaining inventory and storeroom functions, and providing reporting and metrics to leadership. This position requires a proactive individual with strong organizational, communication, problem-solving, and leadership skills who can effectively contribute to a fast-paced, multifaceted manufacturing environment. The successful candidate will actively participate in continuous improvement initiatives and support the ongoing success of the facility.

Travel to client sites may be required up to 100%, based on project demands and client expectations.

Responsibilities

• Maintain and troubleshoot the Computerized Maintenance Management System (CMMS) database for the site.
• Write and revise Standard Operating Procedures (SOPs).
• Perform miscellaneous filing tasks.
• Maintain storeroom and order parts, keeping inventory up to date.
• Ensure proper entry, removal, and modification of information regarding existing and new equipment in the CMMS.
• Develop and maintain complete equipment service files and O&M manuals.
• Ensure timely generation, review, and reconciliation of Maintenance & Calibration Work Orders.
• Ensure timely processing of Facilities & Maintenance Work Requests.
• Administer the department training program, tracking employee training records consistent with GXP requirements for Maintenance, Calibration, and Facilities teams.
• Initiate and revise Maintenance & Calibration-related service contracts within the Deal Manager/Contract Manager system.
• Report department fundamentals and metrics to Facilities Management for trending and evaluation.
• Attend Department Team Meetings and Turnover Meetings to stay informed of site issues.
• Comply with and actively participate in all safety and environmental policies, procedures, and programs.

Requirements

• BS/BA degree or equivalent with 2-4 years of experience, or AA degree or equivalent with 3-5 years of experience within a GXP-compliant pharmaceutical/biotech manufacturing environment.
• Minimum of two (2) years of relative CMMS maintenance-related experience.
• Extensive knowledge of MS Office Suite, including Word, Excel, and PowerPoint.
• Support high-performance culture and continuous improvement programs through active participation in plant productivity initiatives.

Skills

• Adhere to OHS policies and procedures to ensure a safe and healthy workplace environment.
• Customer service-oriented with the ability to work as part of a dynamic team.
• Excellent oral and written communication skills.
• Ability to work in various environments across all seasons associated with the job.
• Availability for overtime, shift work, and weekend work as needed.

Essential Functions

Physical Demands: While performing the duties of this job, the employee is regularly required to use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as lift and carry objects such as books and files weighing up to 25 pounds. The employee is occasionally required to stand, stoop, or kneel. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment: The work environment includes moderate noise levels, an indoor temperate climate, and light levels that are bright and conducive to minimal eye strain, typical for an office setting.

Benefits

We define total rewards as compensation, benefits, remote work/flexibility, development, recognition, and our culture with programs that support each of these pillars. This includes:

• A market-competitive base salary and annual incentive plan.
• Robust benefit offerings.
• Generous flexible paid time off program, company-paid holidays, and flexible working hours.
• Fully remote work options for most positions and the ability to work "almost anywhere."
• Office locations in Greater Boston; San Diego, CA; Boulder, CO; and India for those preferring a physical workspace.
• Ongoing recognition and career development opportunities.

Pay

The expected salary range for this position is $26.81 to $31.64 hourly. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.

Currently, Syner-G is unable to sponsor or take over sponsorship of an employment Visa.