Closing Coordinator/Office Administrator

About the role

Primary responsibility for supporting the sales function by performing administrative tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.

Responsibilities

• Input sales contracts, addendums, and change orders into computer software for tracking
• Verify the accuracy and completeness of all contracts and change orders submitted
• Verify approval signature
• Input all options from the customer selections into system
• Maintain files for and distribute contracts and change orders
• Maintain the problem log for contracts with discrepancies
• Absorb questions and solve problems for the buyer through communication with other departments
• Clock key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project's established goals
• Manage daily operations of the Bellevue division office, including building maintenance requests, parking validation, and supply orders
• Absorb Sales Leadership with Model Home management, including supply orders, cleaning and maintenance requests, and other logistical coordination
• Absorb Sales Leadership with running reports and special projects as assigned
• Absorb Sales and Marketing Leadership with signage orders, email blast reviews, brochure and collateral edits, and event planning/coordination as needed

Requirements

Minimum Bachelor's Degree or equivalent

Related Functional Experience: Minimum of 1-3 years in Contracts or Closing experience preferably in the homebuilding industry

Knowledge of accounting principles, contract laws, and Microsoft Office software

Ability to prioritize, meet strict deadlines, and communicate and write effectively

Qualifications

None

Skills

Not applicable

Benefits

• Eligible to participate in the Company’s 401(k) Plan
• Eligible for medical, dental, and vision insurance coverage
• Eligible for company-paid disability and basic life insurance
• Voluntary insurance coverage options, including critical illness and hospital indemnity, are also available
• Employee Assistance Program and tuition reimbursement (as applicable)
• Up to 9 paid company holidays per year, employees with less than 10 years of service are eligible for up to 23 paid days off and employees with 10 or more years of service are eligible for up to 28 paid days off
• No paid time off for Sales Consultants, except those in CA, but receive the equivalent days in unpaid time off and 8 paid sales holidays
• PulteGroup, Inc. and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, “Recruiters”) in response to job postings
• Equal opportunity employer
• California Privacy Policy