Closing Assistant

About Us

TitleSmart is an organization of advocates, working together to create a world-class customized Title and Closing experience for our customers that reflects our values of positivity, caring, and responsiveness.

Our Core Values: Authenticity ♦ Empathy ♦ Gratitude ♦ Growth ♦ Positivity

We are a fast-growing, full-service title insurance company obsessed with the tiny details to make an exceptional customer experience. We were named one of Minneapolis/St. Paul Business Journal’s Best Places to Work in 2018 & 2019 as well as Star Tribune's Top 150 Workplaces for 2020 & 2021.

Responsibilities

• Open files through SoftPro Select
• Update SoftPro with changes and new information
• Create preliminary E-CRV’s for closing
• Schedule closings
• Send out closing appointment notifications
• Draft Closing Protection Letters (CPL’s)
• Draft Preliminary Closing Disclosures
• Send out title commitments to lenders, borrowers, agents, and real estate closers
• Call on utility billing and fill out the water and utility billing worksheets
• Accurately and quickly cut checks and disburse files for closings
• Perform escrow accounting for returned checks
• Pre-type documents for closing on buyer and seller files
• Perform basic title clearance, order payoffs, ensure current dues, etc.
• Package out closed files
• Double check assessment searches and verify taxes
• Complete 1099 reporting
• Disburse refinance closing files
• Handle returned checks through our escrow accounting application in AIM+
• Prepare closing documents for buyers and sellers with exceptional attention to detail
• Understand how to read the title commitment
• Provide assistance to closing professionals in post-closing as necessary
• Participate in continuing education and progress in duties in order to be promoted into more advanced tasks and roles

Requirements

• Minimum of 2 years of title company experience
• 1+ year of title experience is required
• Experience with SoftPro Select strongly preferred
• Strong attention to detail and accuracy
• Proficient computer, software, and typing skills
• Excellent grammar and spelling
• High degree of professionalism
• Socially intelligent and driven to succeed

Physical Requirements

• Constantly required to sit, use hands to handle or feel, talk and hear
• Occasionally required to stoop, kneel, and crouch
• Occasionally required to lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus, and peripheral vision

Benefits

• Generous time off
• Company paid acupuncture and cupping
• Corporate Life Time Fitness membership
• Paid sabbatical program with a $5,000 bonus
• Income protection
• Insurance (life, disability, medical, dental, and vision)
• Much more

Schedule

Monday - Friday, 8am - 5pm