Clinical Staffing Coordinator

About the role

The Clinical Staffing Coordinator ensures adequate nursing staffing for 24/7 coverage by using systematic, cost-effective methods to fill all scheduling gaps. This role provides excellent service to nursing leadership and all nursing staff.

Responsibilities

• Produces nursing schedules
  • Creates or receives schedules two months in advance
  • Reviews all PTO/vacation requests and schedules appropriately in coordination with nursing management
  • Posts schedules on the scheduling application at least one month in advance
• Identifies scheduling gaps
  • Compares schedules to appropriate staffing levels
  • Creates a list of all vacant shifts to be filled
  • Assists the nursing management team in managing overtime
  • Contacts per diem, part-time, and full-time staff to pick up additional shifts as needed
• Organizes work for quality output
  • Prioritizes tasks based on immediate needs
  • Demonstrates flexibility in scheduling to meet departmental needs
  • Uses available computer systems to access information and increase efficiency
  • Maintains and updates current nursing department call lists monthly (staff name, position, phone number, and shift availability)
  • Creates and utilizes systems to prevent errors
  • Confirms schedules in a timely manner
  • Completes and maintains all necessary documentation for staff, per diem pool, and agency personnel
• Secures information
  • Maintains confidentiality relating to all nursing department, staff, and per diem pool issues/concerns
  • Keeps all files/records organized and securely stored (past schedules, staff requests, master schedules, individual agency binders)
  • Maintains HIPAA compliance
• Contributes to team effort
  • Communicates professionally and appropriately with all levels of staff
  • Keeps management informed of potential and real personnel concerns
  • Collaborates with nursing management to provide adequate orientation/preceptor time for staff retention
  • Meets with new and existing staff to provide written schedules and communicate job expectations
  • Demonstrates willingness to acquire new skills and responsibilities
  • Recognizes when assistance is needed to complete tasks

Requirements

• High School Diploma (required)
• Associate's Degree (preferred)
• 1-2 years of previous staffing experience in a healthcare setting (required)
• Previous experience in data entry and computer skills (required)