Clinical Scheduling Specialist II (Float)-2

This position is responsible for all aspects of established patient scheduling in accordance with department scheduling guidelines. Provides superior customer service to all patients, family members, physicians and staff at all times in accordance with the DFCI Customer Service Standards. Assigned to work with a clinical practitioner group consisting of physicians, physician’s assistants, program nurses and nurse practitioners and other care providers, the individual in this position will play a critical role in facilitating all aspects of patient care. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Under the direction of the scheduling operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for existing patientsObtains detailed clinical information face-to-face, by telephone or electronicallyMay provide basic information regarding the need for insurance referral(s)Provides general disease or program-specific information to callers/patients within the scope of knowledge and authorityPerforms independent patient and outside provider call triaging and assists in directing patient flowServes as a liaison between patient/family/providerResolves issues directly or ensures appropriate management of call by othersRecognizes emergencies and appropriately responses using standard operating procedures and critical thinking skillsMay be responsible for scheduling numerous complex research protocols, involving extensive interaction with those associated with in-house studies, grant-funded studies and industry-sponsored clinical trialsCarries out specific processes in the patient scheduling systems so that correct special billing and revenue processes function properlyRequires clinical, operational and regulatory knowledge of the standard of care or clinical trial protocol for the patient population coordinatedParticipates in training for new hiresPrepares, open, and close provider schedules and handles daily schedule changesConduct slide submission as neededOther duties and responsibilities as assignedPossesses a level of independence requiring knowledge of multiple disease specific programsFunctions as a content expert/resource Ieader/champion in quality improvement/process improvement initiatives and projectsOversees accurate completion of designated responsibilities and processesParticipates in committees, meetings and in rollouts of new clinical applications and programsMay participate in the recruiting process by interviewing potential candidatesAssists in the training and mentoring of staffResponsible for running quality assurance and error reportsHandles complex scheduling and is seen as an expert on the scheduling systemResponsible for ensuring appropriate coverage in the absence of staff or supervisorMay be required to Iead staff meetings in the absence of clinical practice support managementMay assist staff with complex administrative responsibilities and intra/inter-institutional coordination and communicationOther duties and responsibilities as assigned Knowledge, Skills, And Abilities Required Strong problem solving and critical thinking skillsAbility to identify resources within the Institute and exhibit a proactive approach to problem solvingMastery of all relevant functions within specific disease center scheduling Minimum Job Qualifications The position strongly prefers a bachelor’s degree in health administration or a related field and requires 12-18 months of experience as a Clinical Scheduling Specialist I. SUPERVISORY RESPONSIBILITIES: None Patient Contact Yes, interacts with the adult patient population. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEO Poster Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA). $51,000.00 - $58,200.00