Clinical Research Financial Analyst

About the role

The Clinical Research Financial Analyst supports research revenue cycle management through research billing review, processing payments, reviewing and preparing research billing documentation, and producing research financial reporting. This role also involves supporting the development and design of training and resource materials related to research billing and financial management.

Responsibilities

• Perform all research billing activities including, but not limited to: daily charge review, billing issue resolution, reconciliation and payment of research accounts.
• Conduct research billing quality assurance activities, such as individual patient billing audits, study audits, device audits and validation of data and information contained within institutional systems (e.g. Epic, IRB system, clinical trial management system, etc.).
• Afford assistance in the development and design of training and resource materials related to research billing and financial management in collaboration with others in the office.
• Follow standard operating procedures and policies to ensure compliant research billing as mandated by regulatory agencies (FDA, OHRP, OIG, CMS).
• Generate Epic and CTMS reports for analysis, monitoring and improving research billing metrics and processes.
• Effectively collaborate with Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges.
• Maintain an understanding of Medicare's Clinical Trial Policy (NCD 310.1) and related guidance documents.
• Afford assistance in developing and maintaining polices, SOPs & SOWs related to clinical research billing process.
• Stays current on all internal processes related to research billing, Medicare, National and local, regulations and guidelines, policies and procedures governing Research billing.
• Prioritize chart documentation and maintaining requirements within the department. Ensure all processes involved in accurately posting professional fees.

Requirements

Requires a college or university degree in related field and 2-5 years of work experience in a related job discipline. Must have a moderate/solid understanding of coding procedures, workflow issues, billing infrastructure, and performance of Clinical Revenue staff. Expertise in CPT, Modifiers, ICD, and HCPCS codes to support billing and compliance efforts. Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines (e.g., ICH-GCP). Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations. Strong communication and interpersonal skills for effective collaboration with cross-functional teams and external partners. Expertise in Microsoft Excel. Excellent Written and verbal communication skills. Strong investigative and problem-solving skills.

Qualifications

• Bachelor's degree in finance, accounting, business administration, or health information management.
• 2-4 years’ experience with healthcare clinical research billing preferably in academic medical setting, clinical research management, health system operations.
• Experience with Epic Research Billing functions.
• Experience with a Clinical Trial Management system (CTMS) preferably OnCore, financial software, ERP systems.
• Accounting and finance experience strongly preferred.

Skills

• Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
• Expertise in CPT, Modifiers, ICD, and HCPCS codes to support billing and compliance efforts.
• Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines (e.g., ICH-GCP).
• Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations.
• Strong communication and interpersonal skills for effective collaboration with cross-functional teams and external partners.
• Expertise in Microsoft Excel.
• Excellent Written and verbal communication skills.
• Strong investigative and problem-solving skills.

Benefits

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.