Clinical Research Finance Analyst - Clinical Trial Billing

Position Summary

We have an exciting opportunity to join our team as a Clinical Research Finance Analyst. The Clinical Research Finance team within Sponsored Research Operations is seeking a Clinical Research Finance Analyst. This position provides post‑award financial management of industry‑sponsored clinical trials, ensuring accurate and timely payments from clinical trial sponsors. It liaises with internal and external customers, consults with faculty, the Clinical Research Support Unit, and departmental administrative personnel regarding billing, accounts receivable, payment reconciliation, and accurate and timely completion of the study closure process.

Responsibilities

• Perform work within the established goals and objectives for Research Financial Operations.
• Collaborate with investigators and study teams to ensure accuracy and completeness of clinical trial billing.
• Manage accounts receivable, reconciliation, and close‑out processes for clinical trials.
• Complete timely and accurate invoicing compliant with institutional policies, working with all parties and systems involved in the financial management of clinical trials.
• Track start‑up and recurring fees and support processes related to the recognition and transfer of fees to appropriate departments.
• Take steps to maximize reimbursement for clinical‑trial‑related work.
• Track revenue and provide reports as requested by office and department leadership, preparing active study reports for review and monthly distribution.
• Serve as liaison with the research finance team on issues related to sponsor invoicing and clinical trial revenue.
• Monitor clinical research accounts and resolve issues (deficit or surplus) with appropriate study and departmental personnel.
• Match payments to receivables in the clinical research management system and resolve over‑ or under‑payment issues with study sponsors.
• Maintain required databases to support monitoring active studies, invoicing, and close‑out processes.
• Assist in account‑management monitoring and close‑out processes as directed.
• Monitor central mailbox for invoicing‑related items.
• Perform within plan, established priorities, and across multiple functional areas; exercise initiative and sound judgment; escalate issues appropriately.
• Contribute to developing solutions and independently complete assigned work in a timely manner; prepare for meetings and maintain minutes and action items.
• Assist Billing Team Lead in developing exception reporting, perform routine quality control, and maintain an accessible electronic final copy of all external formal submissions.
• Provide guidance and departmental support related to the management and monitoring of industry‑sponsored studies.
• Follow all SLAs and procedures, assist in cross‑training staff, manage and resolve exceptions, perform root‑cause analyses when appropriate, and practice continuous improvement.
• Communicate effectively with staff, peers, senior management, and faculty; positively represent the institution when dealing with sponsors and outside institutions.

Key Competencies

• Understanding and adherence to the principles of Research Administration and Compliance.
• Following NYU policies and procedures.
• Good judgment and effective prioritization of work.
• Commitment to continuous improvement.
• Accurate and timely deliverables.
• Leadership and motivation of others.
• Change‑agent mindset.
• Accountability, collegiality, and ethical conduct.

Minimum Qualifications

• Bachelor’s degree in Healthcare Administration, Business, Finance, Accounting, or a related field.
• At least 3 years of experience with invoicing, post‑award finance, or accounting in a healthcare or research setting.
• Prior experience with PeopleSoft financials.
• Advanced database and spreadsheet skills (Excel).
• Excellent verbal and written communication skills.

Preferred Qualifications

• Bachelor’s degree in Healthcare Administration, Business, Finance, Accounting, or a related field.
• At least 3 years of experience with invoicing, post‑award finance, or accounting in a healthcare or research setting.
• Strong working knowledge of Microsoft Office products with advanced Excel skills.
• Experience with Clinical Trials Management Systems.
• Demonstrated ability to communicate effectively with all levels of the organization.

Benefits

NYU Grossman School of Medicine provides a comprehensive benefits and wellness package that supports employees at every stage of life. Offerings include financial security benefits, a generous time‑off program, employee resource groups for peer support, and a holistic wellness program focused on physical, mental, nutritional, sleep, social, financial, and preventive care. The package is designed to allow employees to focus on what truly matters and enhance overall quality of life for themselves and their families.

Pay

The salary range for this role is $70,481.60 – $75,000.00 annually. Actual salaries depend on experience, specialty, education, and hospital need. This range does not include bonuses, incentive, differential pay, or other forms of compensation.