Clinical Experience Coordinator

About the role

This position provides essential administrative and operational support to the Office of Clinical Experience and serves as a primary point of contact for teacher certification candidates and K-12 school partners. The Coordinator manages practicum placement processes, partnership agreements, records, and routine communications to help ensure organized, high-quality clinical learning experiences. The role works closely with the Director of Clinical Operations and the Student Coordinator for community agency placements and reports to the Director of Teacher Education.

Responsibilities

• Placement Coordination and Candidate Support - 25%: Coordinate practicum and teacher certification placement processes, including collection, review, and tracking of placement information and required documentation. Serve as a primary contact for candidates regarding placement timelines, requirements, status updates, and routine questions. Identify incomplete or time-sensitive items and follow up with candidates and appropriate staff to support timely placement completion.
• K-12 School Partnership Support - 25%: Communicate with K-12 school partners regarding placement availability, candidate assignments, site requirements, and logistical details. Support consistent, responsive relationships with partner schools by maintaining accurate contact information and documenting key communications. Coordinate routine placement changes or concerns with the Director of Clinical Operations and other appropriate stakeholders.
• Agreement, Data, and Records Management - 25%: Maintain organized and accurate records for practicum placements, partnership agreements, candidate assignments, and related correspondence. Track the status, renewal, and completion of partnership agreements and route documents to the appropriate parties for review or signature. Use university systems, shared files, spreadsheets, and other technology to enter data, monitor deadlines, and prepare routine reports or summaries.
• Office Operations and Collaborative Support - 25%: Provide day-to-day administrative support for the Office of Clinical Experience, including scheduling, document preparation, correspondence, and general workflow coordination. Work closely with the Director of Clinical Operations and the Student Coordinator for community agency placements to align processes and address operational needs. Assist with process improvements, special projects, meetings, and other activities that support effective clinical experiences and external partnerships.
• As with all positions, may perform other job-related responsibilities as needed to support departmental and campus-wide needs.

Requirements

A Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Qualifications

Experience with K-12 schools and related systems.

Benefits

• Medical, dental and vision plans
• Retirement plans
• Paid time off
• Short- and long-term disability
• Paid parental leave
• Paid caregiver leave
• Educational fee discounts for all four UM System campuses

Pay

$21.00/hour, Grade: GGS-008

Schedule

40 hours/week, Monday through Friday.