Clinical Data Analyst

Responsibilities

• Data Abstraction & Epic Navigation – 30%
• Perform deep-dive clinical data abstraction from the Epic EMR for neonatal patients.
• Accurately interpret clinical notes, lab results, imaging, and flowsheets.
• Leverage Epic tools, including Smart Data Elements, SmartForms, and reporting workbench tools, to efficiently locate and extract targeted clinical variables.
• Translate complex NICU clinical scenarios into standardized data points aligned with Vermont Oxford Network (VON) definitions and manuals.
• Collaboration & Database Development – 30%
• Work hand-in-hand with the Clinical Data Navigator to design optimal workflows for data extraction from Epic to REDCap.
• Assist in the structural mapping and design of the REDCap database, ensuring all fields map correctly to VON data dictionaries.
• Provide clinical context to technical team members to ensure data queries and automated extraction tools capture the correct patient populations and clinical events.
• Report and recommend improvements for data capture tools.
• Work with clinical team to define missing data capture, Epic tools that can be built with engineer team to improve data entry and capture at Epic engagement point.
• Work with clinical and CDN team to understand advanced tools that can be used to capture data from unstructured elements and work flow needed to validate these data elements.
• Provide feedback to clinical team on missing data and strategies to improve retrospective and prospective data capture.
• Quality Assurance & Compliance – 20%
• Input, review, and clean abstracted data within the REDCap environment.
• Perform routine data quality checks to resolve discrepancies and ensure submission-level accuracy for VON reporting and internal quality improvement initiatives.
• Maintain strict adherence to HIPAA guidelines and institutional data security protocols during the handling of Protected Health Information (PHI).
• Task Management – 5%
• Manages multiple tasks simultaneously keeping team members updated on progress.
• Maintain standards – 5%
• Maintains knowledge of internal and industry-wide policies, standards, and best practices, including HIPAA, IRB, and data governance policies and procedures to ensure all deliverables meet those standards.
• Continuous improvement – 5%
• Seeks out additional training to improve skills in the team’s technologies and new technologies, and to improve soft skills for better team relations.
• Other Requirements
• Perform other related duties and responsibilities as assigned/requested.

Qualifications

• Bachelor’s degree or equivalent in education and experience required; plus three years of related experience.
• RN, NNP, or equivalent clinical degree plus three years of recent, direct clinical experience in a Level III or Level IV NICU.
• Prior experience working with the Vermont Oxford Network database, including familiarity with VON data definitions and reporting requirements.
• Experience building, managing, or entering data into REDCap databases.
• A background or certification in Nursing Informatics or Clinical Informatics, or advanced data science applications in healthcare.
• Excellent decision making, critical thinking, and problem-solving skills.
• Experience with administrative and/or operational data and reporting.
• Strong organizational skills with an emphasis on communication, detail, and follow-up.
• Experience with other scripting languages for data analysis.