Clinical Coordinator, Prelicensure

About the Role

The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the School of Nursing for an assigned campus. Assists the team to develop, coordinate, assign, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs. This position reports to the Director, Pre-licensure Clinical Placement.

Responsibilities

• Coordinate Clinical Placements (60% for FNP, 40% for PL)
  • Work with CCT leadership and Clinical Directors of pre-licensure and graduate nursing programs to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.
  • Communicate effectively with relevant individuals and groups (internally and externally) reporting any concerns to the Assistant Dean to Clinical Affairs for follow-up.
  • Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.
  • Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings) from clinical partners that may impact student placement.
  • Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.
  • Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance.
  • Develop and maintain proficiency in multiple applications for all clinical placement activities.
• Procurement and Management of Clinical Sites (30% for FNP, 10% for PL)
  • Maintain relationships with existing sites/preceptors to ensure a positive relationship and their needs are being met.
  • Represent the Samuel Merritt University School of Nursing in a positive and professional manner.
  • Prepare and review for accuracy the clinical contract request forms and submit to the SMU Contract Specialist for processing.
  • Review contract status of all clinical sites (new and existing) to confirm contracts exist and are current.
  • Maintain an accurate database to document the status of student displacements and the resolution.
• Compliance (45% for PL, 5% for FNP)

  Clinical Sites

  • Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary.
  • Submit required clinical/community documents to the sites in a timely and complete manner.
  • Provide the course syllabi, objectives, and skills to be learned and/or performed by students to clinical/community partners/preceptors prior to the start of the course.
  • Communicate with the Preceptor as necessary and provide the necessary paperwork/documentation for the student rotation.
  • Submit to the clinical/community sites student rosters, contact information, and other required information prior to clinical rotations.

  Students

  • Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.
  • Assist AA to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
  • Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations, including providing instructions on how to access, complete, and submit.
  • Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations.
  • Confirm access for students to site-specific systems, e.g., OAR (Sutter) and UC Davis Identity; monitor for expiration dates and need for renewal.

  Faculty (for Pre-Licensure CCs)

  • Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.
  • Assist AA to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
  • Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations.
  • Confirm access for faculty to site-specific systems, e.g., OAR (Sutter) and UC Davis Identity; monitor for expiration dates and need for renewal.
• General Administrative Support (5% for FNP, 3% for PL)
  • Receive and direct inquiries from clinical/community sites, preceptors, and students to appropriate administrators, faculty, and staff, as needed.
  • Assist AA with scheduling on-campus electronic health record training for faculty (PL) and students prior to the start of clinical/community rotation.
  • Participate in new student orientation, as appropriate for each program, to provide clinical/community overview and unique requirements.
  • Assist AA to schedule/arrange new faculty orientation at the clinical/community site; maintain documentation of completion date.
  • Collaborate with the Program Chair/Director to ensure clinical faculty receive a contract for orientation hours and are reimbursed appropriately upon completion of the required orientation.
  • Collaborate with Program Chair/Director to ensure clinical/community faculty are appropriately placed in a clinical area of expertise.
• Other Duties and Special Projects (2%)
  • Ensure thank-you notes and/or gifts to preceptors/sites are sent in a timely manner.
  • Special projects as assigned by Program Placement Director, as necessary.

Requirements

• Minimum of 5 years of work experience in an administrative role.
• Experience in healthcare, preferred.
• Experience in contract management, preferred.

Skills

• Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
• Knowledge of general administrative software applications such as Microsoft Office products, Adobe, Outlook email, etc.
• Knowledge of Cisco/WebEx.
• Knowledge and understanding of University services, operations, policies, and procedures highly preferred.
• Self-starter that takes initiative and independently develops solutions.
• Strong leadership and evaluation skills.
• Excellent interpersonal, communication (written/oral), and negotiation skills.
• Strong reading, writing, and mathematical skills.
• Use good judgment and creative thinking to solve problems.
• Manage privileged information in a confidential manner.
• Organize and prioritize workload.
• Communicate effectively with co-workers, public, and student populations.
• Flexible and able to manage and adapt to multiple and simultaneous requests from clinical/community.
• Meet deadlines.
• Work collaboratively.

Pay

Up to $38.00 hourly (non-exempt) depending on experience, qualifications, geographic location, and other relevant factors.

Schedule

Full time.