Clinical Coordinator

About the role

The Clinical Coordinator reports directly to the Program Director and works in close collaboration with the Clinical Education Director to support the administrative operations of the Clinical phase of the Physician Assistant program. This position is responsible for the development, maintenance, organization, and management of the program’s clinical rotation sites and provides essential administrative support to ensure efficient coordination of supervised clinical practice experiences and compliance with program and accreditation requirements.

Responsibilities

• Coordinate the placement and scheduling of students for supervised clinical practice experiences (SCPEs), including verification and tracking of immunizations, background checks, drug screenings, clinical course registrations, and other site-specific onboarding requirements to ensure students meet all clinical placement and regulatory requirements.
• Develop, maintain, and organize clinical rotation sites locally, statewide, and nationally. Serve as the primary point of contact for office managers, preceptors, and clinical site personnel, and coordinate ongoing communication to support the establishment, maintenance, and effectiveness of clinical education partnerships.
• Coordinate the annual verification and maintenance of preceptor documentation, including licensure, board certifications, and curriculum vitae, and other required records. Monitor, collect, and maintain preceptor evaluations of student performance and ensure all documentation complies with institutional, regulatory, and accreditation requirements.
• Support the Clinical Education Director in the collection, maintenance, and management of clinical education data and records. Assist with continuous review processes and ensure compliance with federal, state, institutional, and accreditation standards, including documentation required for program assessment and self-study activities.
• Administer end-of-rotation (EOR) examinations and provide students with clinical site information, including location details, contact information, and housing resources when applicable. Coordinate and communicate site-provided housing arrangements and other logistical information necessary to support student success during clinical rotations.
• Participate in clinical site visits and evaluate the quality and effectiveness of supervised clinical practice experiences as part of the program’s ongoing assessment and continuous quality improvement processes.
• Coordinate preceptor and clinical site payments, serve on program committees and ad hoc workgroups, and participate in institutional activities, including commencement and convocation.

Requirements

• High school diploma.
• One to two years of experience in physician assistant education, medical education, clinical education, or health professions education administration.

Qualifications

• Demonstrated knowledge of physician assistant and/or health professions clinical education processes, including supervised clinical practice experiences (SCPEs), clinical placement requirements, and accreditation standards.
• Demonstrated proficiency in Microsoft Office Suite and database management systems, including Word, Excel, Outlook, and electronic record management systems.
• Excellent verbal, written, interpersonal, and professional communication skills with the ability to communicate effectively with students, faculty, preceptors, healthcare administrators, and external partners.
• Strong organizational skills with demonstrated ability to prioritize competing responsibilities, manage multiple deadlines, and maintain attention to detail in a fast-paced environment.
• Demonstrated ability to maintain confidential and sensitive information in accordance with institutional policies and applicable privacy regulations.
• Strong project management, problem-solving, and critical thinking skills.
• Ability to independently manage complex administrative processes and exercise sound judgment and discretion.
• Demonstrated ability to develop and maintain effective working relationships with diverse stakeholders.
• Ability to travel locally and regionally to clinical sites as needed.
• Demonstrated proficiency in data management, recordkeeping, and quality assurance activities.
• Ability to work collaboratively as part of an interdisciplinary team while maintaining a high level of professionalism and customer service.

Preferred Qualifications

• Bachelor’s degree in healthcare administration, Education, Business Administration, Management, Public Health, or a related field.
• Three to five years of experience in physician assistant education, medical education, clinical education, or health professions education administration.
• Knowledge of ARC-PA accreditation standards, PAEA clinical education requirements, and best practices in health professions education.
• Experience using clinical education management systems, student information systems, and electronic scheduling platforms.
• Experience with affiliation agreements, preceptor credentialing, and clinical compliance processes.
• Knowledge of higher education policies, student support services, and academic program administration.
• Experience with data analysis, reporting, and continuous quality improvement initiatives.
• Experience managing multiple clinical partnerships and complex scheduling logistics.
• Experience coordinating large-scale projects and event administration.