Clinic Operations Supervisor - Northern Virginia - Hamaker Court

About The Role

The Clinic Operations Supervisor provides direct supervision of the front-line practice staff. Will coordinate overall operations of the practice and manage issues related to facilities. Will assist to implement goals, objectives, practice policies and procedures and systems.

What You'll Bring

• Bachelor's Degree or equivalent & relevant work experience (Required)
• 2 years of progressive experience in a healthcare setting (Required)
• 2 years of supervisory/team lead experience required (Required)

Functional Accountabilities

• Growth
  • Encourage and share new ways of making the right work easier to do.
  • Recognize and share incremental improvements in operations
  • Monitor and promote efficiency in the team's operations
• Clinic Operations Management
  • Provide direct oversight of day-to-day operations of the practice.
  • Troubleshoot operational issues and develops action plans w/ manager to resolve.
  • Assist manager in developing performance standards to achieve department goals, developing and implementing policies and procedures.
  • Ensure accuracy of work/registration processes by staff; Implement training and testing of staff; optimize time-of-service collections.
  • Ensure cash collections processes are performed completely and accurately.
  • Assist the manager in evaluating current business as well as new program initiatives.
  • Ensure adherence to corporate policies and procedures
• Budget & Financial Management
  • Ensure vendor invoices are entered to be processed.
  • Monitor supplies and orders as necessary.
  • Review monthly practice performance report with manager to ensure expenses are within budgeted projections.
• Quality Control and Performance Improvement
  • Implement monthly customer satisfactions surveys.
  • Work with manager, physician leader, and QI Specialist to make improvements as indicated by survey results.
  • Ensure quality of registration process by reviewing registration denials and provides feedback to staff.
  • Lead performance improvement initiatives as identified by management team.
  • Ensure that performance boards are implemented.
• Human Resources Management
  • Participate in selection/hiring process of new staff.
  • Establish work schedules for staff.
  • Train and mentor administrative team and provide on-going performance feedback
  • Conduct performance evaluation and manage staff performance goals.
  • Performs disciplinary actions as needed.
• Administrative Tasks
  • Perform administrative tasks such as payroll, time records.
  • Complete requisitions and OCR entry.
  • Other tasks as necessary.

Benefits

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.
• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.
• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.
• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.
• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more.

Pay

Pay range $58,344.00 - $97,240.00

Why Join Us

• Nationally Recognized Excellence – Consistently ranked among the Top 10 Children's Hospitals in the nation by U.S. News & World Report.
• Leading Pediatric Care – One of the largest and most comprehensive children's hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.
• Innovation & Research – A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.